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The Registrar of Companies is a statutory office under the Ministry of Corporate Affairs that maintains the public register of all companies and LLPs incorporated in India. Each state or group of states has its own ROC office, such as ROC Delhi, ROC Mumbai, or ROC Bangalore. The ROC processes incorporation documents, accepts statutory filings, maintains company records, and ensures compliance with the Companies Act, 2013. All forms filed with the ROC become part of the public record accessible through the MCA portal.

Yes, ROC fees and MCA fees refer to the same government charges. The ROC (Registrar of Companies) is the office that processes your filings, while MCA (Ministry of Corporate Affairs) is the parent ministry that sets the fee schedule. When people mention "ROC filing fees," they mean the statutory government charges paid when submitting forms on the MCA portal. The fee schedule is centrally prescribed and applies uniformly across all ROC offices in India.

Annual return filing for companies requires two forms: AOC-4 for financial statements and MGT-7 for the annual return. The fee for each depends on your authorized capital slab. Companies with capital up to Rs 1 lakh pay Rs 200 per form. For capital between Rs 1 lakh and Rs 5 lakh, it is Rs 300. The fee scales to Rs 600 for companies with capital above Rs 1 crore. Use the calculator above for your exact amount.

Late filing of ROC forms triggers daily penalties that accumulate without any upper limit. For annual forms like AOC-4 and MGT-7, the penalty is Rs 100 per day of delay. Filing AOC-4 just three months late costs Rs 9,000 in penalties on top of the regular fee. Prolonged non-filing can result in the company being marked as "Active-non-compliant," directors becoming disqualified under Section 164(2), and potential strike off proceedings under Section 248.

The major annual deadlines are: ADT-1 for auditor appointment must be filed within 15 days of the AGM. AOC-4 for financial statements is due within 30 days of the AGM (typically October 29 for most companies). MGT-7 for the annual return is due within 60 days of the AGM (typically November 28). DIR-3 KYC must be filed by September 30 each year. For LLPs, Form 11 is due by May 30 and Form 8 by October 30.

AOC-4 filing fees follow the authorized capital slab structure. Companies with capital up to Rs 1 lakh pay Rs 200. For capital between Rs 1 lakh and Rs 5 lakh, the fee is Rs 300. Between Rs 5 lakh and Rs 25 lakh, it costs Rs 400. Capital from Rs 25 lakh to Rs 1 crore attracts Rs 500. Above Rs 1 crore, the fee is Rs 600. Section 8 companies and small companies may qualify for concessional rates at certain slabs.

MGT-7 follows the same capital-based fee schedule as AOC-4. Fees range from Rs 200 for companies with authorized capital up to Rs 1 lakh to Rs 600 for companies above Rs 1 crore. For companies with paid-up capital exceeding Rs 10 crore or turnover above Rs 50 crore, a company secretary in practice must certify the annual return, which is an additional compliance requirement beyond the filing fee.

LLP filings use total partner contribution instead of authorized capital to determine the fee slab. FiLLiP for LLP incorporation costs between Rs 500 and Rs 5,000 depending on contribution. Annual compliance forms, Form 8 (Statement of Account) and Form 11 (Annual Return), follow contribution-based slabs. Forms for agreement changes (Form 3) and partner changes (Form 4) also use these slabs. Estimate your total LLP costs with the LLP Cost Calculator.

DIR-12, the form for reporting director appointments, resignations, or changes, carries fees based on authorized capital. The fee ranges from Rs 200 for companies with capital up to Rs 1 lakh to Rs 600 for capital above Rs 1 crore. Each director change event requires a separate DIR-12 filing. Before filing, ensure the director has a valid DIN and has completed DIR-3 KYC for the current year.

Increasing authorized capital through SH-7 involves two cost components. The base filing fee for SH-7 follows the standard capital slab (Rs 200 to Rs 600). The larger cost is the capital registration fee, calculated as the difference between the fee applicable on your new authorized capital and the fee already paid on the existing capital. For substantial increases, this differential can run into several lakhs. The MCA Fee Calculator computes both components.

DIR-3 KYC has no government filing fee if submitted on or before September 30 each year. Missing this deadline triggers a flat Rs 5,000 late fee per director, with no reduction for shorter delays. Every individual holding a DIN must file DIR-3 KYC annually, even if they have resigned from all companies. The form verifies the director identity and contact details through mobile and email OTP verification.

CHG-1 fees for registering or modifying a charge are based on the charge amount rather than authorized capital. For charges up to Rs 5 lakh, the fee is Rs 200. Between Rs 5 lakh and Rs 10 lakh, it costs Rs 300. The fee scales up for larger charge amounts. Late filing within 30 to 60 days doubles the fee. Between 60 and 90 days, it quadruples. The multiplier keeps increasing up to 10 times for delays between 180 and 300 days.

Yes, you can track ROC filing status on the MCA V3 portal at mca.gov.in. After logging in, use the "Track Transaction Status" feature and enter your SRN (Service Request Number) generated at the time of submission. The status will appear as Pending for Payment, Under Processing, Approved, Rejected, or Resubmission Required. Public company records and filing history are also accessible through the MCA company master data search.

Name reservation through RUN (Reserve Unique Name) costs Rs 1,000 per application for companies and Rs 200 for LLPs. Each application allows two name choices. Approved names stay reserved for 20 days, within which you should proceed with the next step. The actual name change filing through the applicable form carries fees based on the capital slab structure. Rejected names require a fresh application with fresh payment.

New company incorporation through SPICe+ (INC-32) has fees tied to the proposed authorized capital. Capital up to Rs 1 lakh costs Rs 500 in government fees. Between Rs 1 lakh and Rs 5 lakh, the fee jumps to Rs 2,000. Higher capital slabs carry progressively larger fees. Beyond the filing fee, you pay stamp duty on the MOA and AOA (varies by state), DIN fees (Rs 500 per new director), and DSC costs. Use the Company Incorporation Cost Calculator for a complete estimate.

No, ROC filing fees are non-refundable once paid, even if the form is subsequently rejected by the ROC office. If a form is returned for "resubmission" (corrections needed but not fully rejected), you usually do not need to pay again. A completely fresh filing after outright rejection requires full payment again. This policy makes it critical to verify all form fields, attachments, and DSC validity before clicking submit.

MGT-14 follows the standard capital-based fee slab, with fees from Rs 200 for capital up to Rs 1 lakh to Rs 600 for capital above Rs 1 crore. This form must be filed within 30 days of passing the resolution. Common situations requiring MGT-14 include changing the registered office beyond municipal limits, altering the memorandum or articles of association, approving related party transactions, and appointing or removing auditors before expiry of their term.

Dormant companies must maintain minimum annual ROC compliance. At minimum, they need to file AOC-4 (financial statements), MGT-7 (annual return), and ADT-1 (auditor appointment) every year. Directors must complete DIR-3 KYC. If you do not plan to resume operations, voluntarily striking off the company through STK-2 (fee: Rs 5,000) is usually more cost-effective than paying annual compliance fees and risking penalty accumulation year after year.

No, ROC filing fees are completely uniform across all ROC offices in India. The fee schedule is set centrally by the MCA through the Companies (Registration Offices and Fees) Rules, 2014. Whether your company is registered with ROC Delhi, ROC Mumbai, ROC Hyderabad, or ROC Kolkata, the government filing fees are identical. The only charges that differ by state are stamp duties, which are state government levies separate from MCA fees. Check state-wise stamp duty using our Stamp Duty Calculator.

Managing ROC compliance requires tracking multiple deadlines throughout the year. Our MCA Fee Calculator helps estimate government costs in advance. For comprehensive compliance management, our annual ROC compliance service provides a dedicated company secretary who handles all filings on your behalf. You can also use the ROC Fee Calculator to plan your annual compliance budget accurately.

INC-20A must be filed within 180 days of incorporation to declare that subscribers have paid for their shares. The filing fee follows the standard capital-based slab from Rs 200 to Rs 600. Failure to file within the prescribed period can attract penalties on both the company and its directors. The ROC may also initiate proceedings to remove the company name from the register if INC-20A remains unfiled for an extended period.

Converting a partnership firm into an LLP involves filing Form 17 along with other supporting forms. The government fees depend on the total contribution of the new LLP entity. Additionally, the FiLLiP fee for the new LLP and Form 3 for the LLP agreement apply separately. State stamp duty on the LLP agreement is also payable. The total conversion cost includes these government fees plus stamp duty on the new LLP agreement.

The MCA periodically announces amnesty schemes like the Companies Fresh Start Scheme (CFSS) that waive the additional late filing fees on overdue forms. Under these schemes, companies can clear pending compliance by paying only the normal filing fee without the daily penalty charges. These windows are time-limited and announced through official MCA notifications. When available, they represent a major opportunity to regularize years of pending compliance at a fraction of the normal penalty cost.

One Person Companies enjoy reduced fee slabs compared to regular private limited companies for many ROC filings. OPCs are also exempt from holding annual general meetings and have simplified compliance requirements. The incorporation fee through SPICe+ is lower at each capital slab. These benefits make OPCs a cost-effective corporate structure for solo entrepreneurs. However, OPCs must still file AOC-4, MGT-7, and DIR-3 KYC annually, with fees based on their authorized capital.

Non-filing of annual returns for consecutive years triggers escalating consequences. After 2 consecutive years of non-filing, the ROC can initiate strike off proceedings under Section 248. After 3 consecutive years, all directors of the company become disqualified under Section 164(2), barring them from being appointed as directors in any company for 5 years. The accumulated daily penalties at Rs 100 per day per form can easily cross Rs 1 lakh for each year of non-compliance.

A company secretary is mandatory for companies with paid-up share capital of Rs 10 crore or more. Listed companies must also have a full-time company secretary. For other companies, ROC forms can be certified and filed by a director or by a company secretary in practice engaged as a professional. MGT-7 must be certified by a practicing CS if the company has paid-up capital above Rs 10 crore or turnover above Rs 50 crore.

Altering the MOA or AOA requires filing the appropriate form (such as MGT-14 for the special resolution and INC-27 or other applicable forms for the change itself). Each form follows the standard capital-based fee slab. Changes to the objects clause, name clause, or capital clause each have specific procedural requirements. Some changes, like altering the objects clause, also require newspaper advertisement, which adds to the overall cost.

For NEFT/RTGS payments on the MCA portal, you first generate a payment challan specifying the form and fee amount. The challan includes bank details and a unique reference number. You then initiate the NEFT/RTGS transfer from your bank using these details. The payment must be completed within the challan validity period (usually 24 to 48 hours). Once the transfer is confirmed, the MCA portal updates the payment status and the form moves to processing.

Mergers, amalgamations, and schemes of arrangement involve multiple filings with both the NCLT and the ROC. The ROC filing for the NCLT order confirmation (CAA-4 or equivalent) follows the standard capital-based fee slab. However, the total cost of a merger includes NCLT court fees, newspaper publication charges, valuation fees, and substantial statutory compliance costs. These transactions are among the most expensive corporate filings overall.

No, a valid Digital Signature Certificate (DSC) is mandatory for filing any form on the MCA portal. Every form must be digitally signed by at least one director and, where applicable, by a practicing professional (CA, CS, or cost accountant). DSCs have a validity period of 2 to 3 years and must be renewed before expiry. The cost of obtaining a DSC ranges from Rs 500 to Rs 2,500 depending on the provider and validity period.

ADT-1 must be filed within 15 days of the AGM where the statutory auditor is appointed or reappointed. The filing fee follows the standard capital-based slab from Rs 200 to Rs 600. Late filing of ADT-1 attracts Rs 100 per day penalty for the first 270 days. After 270 days, the penalty multiplier increases to 12 times the normal rate. Timely filing of this form is especially important because of the steep escalation in late fees.

ROC filing fees are calculated based on authorized capital, not paid-up capital. Authorized capital is the maximum amount of share capital a company is allowed to issue as stated in its memorandum. Paid-up capital is the portion of authorized capital for which shares have actually been issued and paid by shareholders. A company could have Rs 10 lakh authorized capital but only Rs 1 lakh paid-up capital, and the ROC fee would be based on the Rs 10 lakh figure.

Small companies, defined as those with paid-up capital up to Rs 4 crore and turnover up to Rs 40 crore, enjoy certain compliance relaxations. They are not required to prepare a cash flow statement as part of AOC-4. Board meetings can be held with just two per year instead of four. While the base filing fees are still determined by the authorized capital slab, the reduced compliance burden translates to lower total compliance costs and fewer annual filings.

When a company issues new shares, it must file PAS-3 (Return of Allotment) within 15 days of the allotment. If the authorized capital needs to be increased to accommodate the new shares, SH-7 must be filed first. A special resolution for the share issuance requires MGT-14 filing. For private placements specifically, PAS-4 (Private Placement Offer Letter) must also be filed. Each form carries its own fee based on the capital slab.

Converting from private to public (or public to private) requires filing multiple forms including MGT-14 for the special resolution, INC-27 for the conversion, and amended MOA/AOA. Each form follows the capital-based fee slab. The conversion also involves compliance with specific provisions of the Companies Act, statutory documentation requirements, and possibly NCLT approval depending on the direction of conversion. The total cost depends on your company size and complexity.

If a company fails to appoint an auditor at the AGM, the Board must appoint one within 30 days. If the Board also fails, the MCA can appoint an auditor. The company and its officers face penalties for non-compliance. ADT-1 must be filed within 15 days of appointment, and late filing attracts Rs 100 per day, escalating to 12 times after 270 days. Companies must also ensure the retiring auditor consent and eligibility requirements are met.

To estimate your total annual ROC compliance cost, add up the government filing fees for AOC-4, MGT-7, ADT-1, and DIR-3 KYC (for all directors). Use this calculator to find the fee for each form based on your authorized capital. Then factor in DSC renewal costs, statutory audit fees, and any event-based filings like DIR-12 or SH-7 that may arise during the year. For a complete cost picture, the Business Setup Calculator can help compare ongoing compliance costs across entity types.

When the ROC marks a form for resubmission, it means corrections are needed but the filing is not entirely rejected. You typically get 15 to 30 days to make corrections and resubmit without paying the filing fee again. Common resubmission reasons include incorrect attachments, missing certifications, or discrepancies in form data. If the resubmission window expires without action, the form is treated as rejected and a fresh filing with full payment is required.