Streamline Your Vendor Payments with Expert AP Support
Accounts Payable Services in India
End-to-End AP Management
with Expert Support
- Starting @
₹3,999/month
Only
Timely Payments. Accurate Records. Healthy Vendor Relationships.
Invoice Processing & Verification
Vendor Payment Scheduling
Three-Way Matching
Expense Categorization
AP Aging Reports
Vendor Reconciliation
Expert Consultation in Minutes
What Sets Us Apart
Qualified CA Team
800+ Businesses Served
99.5% Payment Accuracy
0
Companies Incorporated
Successfully incorporated across India
0
Client Satisfaction
Rated excellent by our customers
0
Years of Experience
Serving businesses since 2020
0
Expert Consultants
Specialists in company formation
HEAR WHAT OUR CUSTOMERS HAVE TO SAY
India's one of the highest-rated legal tax and compliance guidance platform.
4.9 out of 5
(8521)
Verified
Siddhu ManojFounder & CEO of Two-LYP Computations Pvt. Ltd.
“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”
Abhishek LohaniDirector at Lohani Learnings
“Company is good and service is also smooth. I used their compliance service and the response was timely with no delay and price are also convenient. They are always available to cater your need.”
Chandan Kr. ChaudharyFounder of Creative Minds
“I am very satisfied with the team of IncorpX for providing the top notch services. Team of IncorpX was giving the update on daily basis was one of the best thing which I experience in Corporate. keep doing it. Thank you!”
Jayavijaya SJFounder of Agro Farms
“Don't think twice.Got my company incorporates here. Tbh very impressed by the quality of service provided by this team. Very organized and friendly team. Had a smooth and peaceful experience. Timely regular updates were provided by the team. Overall a great experience.”
Anoop KrishnanFounder of EIGHTH DAY FORGE
“It's rare to find a service provider who makes the process feel personal - IncorpX absolutely did. From day one, they patiently explained every detail without any jargon, making it easy to understand and stress-free. There was zero chasing, no delays-just efficient, smooth execution all the way through. I felt supported, heard, and confident at every step of registering my company EIGHTH DAY FORGE (OPC) Private Limited. Thanks to Mr. Sriram and his wonderful team.”
Ramesh LankeFounder of EKnal Technologies
“IncorpX made the entire registration process for our company, EKnal Technologies, smooth and stress-free. Their team was professional, efficient, and incredibly supportive from start to finish. Highly recommend them to any founder looking for a reliable partner in their business journey! Special shoutout to Sriram and Aswin-your support, clarity, and responsiveness made the whole process incredibly smooth.”
700+
Businesses Incorporated Every Month
1000+
Ratings Trusted by 2000+ Clients
250+
Professional Network
WHY CHOOSE US?
Expert Legal Team
Experienced legal experts in company formation and corporate law.
Fast Turnaround
Kickstart your venture with efficient company setup, generally processed within a week.
Dedicated Support
Personal manager by your side, every step of the way and beyond.
Complete Documentation
We handle all paperwork and ensure full legal compliance.
Business Growth Tools
Free business resources to fuel your company's success from day one.
24/7 Customer Service
Round-the-clock assistance for all your concerns.
Struggling with Vendor Payments and Invoice Management?
Let our expert team handle your accounts payable - timely payments, accurate records, and optimized cash flow starting at ₹3,999/month.
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
Our startup expert will connect with you & complete legalities.
3. Streamline Your Accounts Payable Process
Professional AP management that ensures timely vendor payments and maintains healthy business relationships.
SIMPLE & TRANSPARENT PRICING
MOST POPULAR
Accounts Payable Management Package
₹3999 /one-time
Complete within 7 days
7-day turnaround 100% guaranteed
Invoice Processing & Entry
Vendor Master Management
Three-Way Matching
Payment Scheduling & Processing
Expense Categorization
AP Aging Analysis
Vendor Reconciliation
TDS Compliance on Payments
GST Input Credit Verification
Dedicated AP Manager
*Government fees are additional and vary based on company structure
4.9/5 based on 1000+ reviews
Money back guarantee
Secure payment
Top rated service
IncorpX Prime
An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
Accounts Payable (AP) Services encompass the complete management of your company's outgoing payments to vendors, suppliers, and creditors. This includes invoice processing, payment scheduling, vendor relationship management, and ensuring accurate financial records for all business expenses. Efficient AP management is critical for maintaining healthy cash flow, building strong vendor relationships, and ensuring financial compliance.
In India, businesses must maintain proper documentation for all payables as per the Companies Act, 2013, Income Tax Act, 1961, and GST regulations. This includes ensuring proper TDS deduction on applicable payments, verifying GST compliance of vendors, and maintaining records for input tax credit claims. Non-compliance can result in penalties and loss of tax benefits.
Accounts Payable management goes beyond simple bill payments. It involves invoice verification, three-way matching (PO, invoice, and goods receipt), payment optimization to capture early payment discounts, and cash flow forecasting. A well-managed AP process ensures your business pays the right amount, to the right vendor, at the right time.
At IncorpX, our Accounts Payable Services are designed to take the burden of vendor payments off your shoulders. Our team of experienced accountants ensures accurate invoice processing, timely payments, and complete reconciliation. We help you optimize working capital, avoid late payment penalties, and maintain excellent vendor relationships.
What is Accounts Payable (AP)?
Accounts Payable (AP) represents the amount a company owes to its vendors, suppliers, and creditors for goods or services received but not yet paid for. It is recorded as a current liability on the balance sheet and reflects the short-term obligations of the business. Effective AP management is essential for maintaining liquidity and ensuring smooth business operations.
The AP cycle begins when a purchase order is issued and ends when the payment is made and recorded. In between, the process involves receiving goods/services, verifying invoices, obtaining approvals, scheduling payments, and maintaining accurate records. Each step requires attention to detail to prevent errors, fraud, and compliance issues.
Modern businesses process hundreds or thousands of invoices monthly, making manual AP management time-consuming and error-prone. Outsourcing accounts payable to professionals ensures accuracy, efficiency, and cost savings. It also frees up your internal team to focus on core business activities rather than administrative tasks.
Key Components of Accounts Payable:
Invoice Processing:
Receiving, verifying, and recording vendor invoices accurately in the accounting system.
Three-Way Matching:
Comparing purchase orders, receiving reports, and invoices to ensure accuracy before payment.
Payment Processing:
Scheduling and executing payments through appropriate channels (NEFT, RTGS, cheque, etc.).
Vendor Management:
Maintaining vendor master data, handling queries, and building strong supplier relationships.
Did You Know?
Companies that optimize their accounts payable process can save 40-60% on processing costs and capture early payment discounts worth 1-3% of invoice value. Effective AP management also reduces duplicate payments and fraud risk by up to 80%.
Types of Accounts Payable Services:
Accounts payable services can be categorized based on the scope and complexity of services required.
Understanding these helps businesses choose the right level of AP support.
Basic Invoice Processing:
Data entry and recording of vendor invoices in accounting software. Suitable for small
businesses with straightforward payment requirements and limited invoice volumes.
Full-Cycle AP Management:
End-to-end handling from invoice receipt to payment execution, including verification,
approvals, and reconciliation. Ideal for growing businesses with increasing transaction volumes.
Strategic AP Optimization:
Advanced services including cash flow optimization, early payment discount capture,
vendor negotiations, and AP analytics. Best for larger enterprises seeking working capital improvement.
At IncorpX, we offer customized accounts payable solutions based on your business size,
industry requirements, and growth objectives.
Key Features of Our Accounts Payable Services:
Our Accounts Payable Services are designed to deliver accuracy, efficiency, and cost savings. Here's what sets us apart:
1. Invoice Processing
Accurate capture and recording of all vendor invoices with proper expense coding and approval workflows.
2. Three-Way Matching
Rigorous verification of invoices against purchase orders and goods receipts to prevent overpayments.
3. Payment Scheduling
Strategic payment scheduling to optimize cash flow while maintaining vendor relationships.
4. TDS Compliance
Proper TDS deduction on applicable payments with timely filing of TDS returns and Form 16A generation.
5. GST Verification
Vendor GSTIN verification and invoice compliance check to ensure valid input tax credit claims.
6. AP Aging Reports
Regular aging analysis to track outstanding payables and plan cash outflows effectively.
7. Vendor Management
Centralized vendor master maintenance, query handling, and relationship management support.
8. Reconciliation
Regular vendor statement reconciliation to ensure accurate books and resolve discrepancies promptly.
9. Expense Analytics
Detailed expense categorization and analysis to identify cost-saving opportunities.
10. Dedicated Support
Single point of contact for all AP matters with quick resolution of vendor and payment queries.
What's Included in Our Accounts Payable Services:
Comprehensive AP management covering the complete payable lifecycle:
Service Area
What's Covered
Invoice Management
Invoice receipt, data entry, coding, verification, and approval routing
Payment Processing
Payment scheduling, batch processing, NEFT/RTGS execution, and payment advice generation
Vendor Master Management
Vendor onboarding, bank details maintenance, contact management, and compliance verification
Three-Way Matching
PO matching, goods receipt verification, price validation, and exception handling
Expense Reporting
Employee expense processing, policy compliance check, and reimbursement management
TDS Management
TDS calculation, deduction, quarterly return filing, and Form 16A generation
GST Compliance
GSTIN verification, invoice compliance, ITC reconciliation with GSTR-2A
Reconciliation
Monthly vendor reconciliation, discrepancy resolution, and confirmation management
Reporting & Analytics
AP aging, cash flow projections, expense analysis, and vendor performance metrics
Audit Support
AP audit schedules, sample preparation, auditor coordination, and query resolution
Why leading businesses choose to outsource their accounts payable function:
Cost Reduction
Save 40-60% on AP processing costs compared to maintaining an in-house team. No infrastructure or training investments.
Faster Processing
Reduce invoice processing time by 70% with streamlined workflows and expert handling.
Improved Accuracy
Achieve 99%+ accuracy with professional verification and three-way matching. Eliminate duplicate payments.
Better Cash Flow
Optimize payment timing to maintain liquidity while capturing early payment discounts.
Vendor Relationships
Timely payments and professional communication strengthen vendor partnerships and trust.
Compliance Assurance
Ensure TDS, GST, and regulatory compliance on all payments with proper documentation.
Join 800+ businesses that trust IncorpX for their accounts payable management!
Our Accounts Payable Process:
A streamlined AP process designed for accuracy and efficiency. Here's how we manage your payables:
Step 1: Invoice Receipt & Capture
Invoices received via email, portal, or physical mail are captured and entered into the accounting system with proper expense coding and GL mapping.
Step 2: Verification & Matching
Each invoice undergoes three-way matching with purchase orders and goods receipts. Discrepancies are flagged and resolved before processing.
Step 3: Approval Workflow
Invoices are routed through your defined approval hierarchy. Approvers receive notifications and can approve via email or dashboard.
Step 4: TDS & GST Compliance
Applicable TDS is calculated and deducted. Vendor GSTIN is verified, and invoices are checked for GST compliance to ensure valid ITC claims.
Step 5: Payment Scheduling
Approved invoices are scheduled for payment based on due dates, cash flow requirements, and early payment discount opportunities.
Step 6: Payment Execution
Payments are processed through NEFT/RTGS/cheque as appropriate. Payment advices are generated and sent to vendors.
Step 7: Reconciliation & Reporting
Monthly vendor reconciliation is performed. AP aging reports, cash flow forecasts, and expense analytics are provided for management review.
Get professional AP support starting at ₹3,999/month!
In-House vs Outsourced Accounts Payable:
Compare the two approaches to understand which works best for your business:
Factor
In-House AP Team
Outsourced AP (IncorpX)
Cost
High fixed costs - salaries, benefits, infrastructure, software
Variable costs based on volume; 40-60% lower overall
Scalability
Difficult to scale up/down quickly; hiring takes time
Easily scalable based on business needs
Expertise
Limited to in-house knowledge; training required
Access to team of qualified CAs with diverse experience
Technology
Requires investment in AP software and updates
Best-in-class tools included in service
Compliance
Depends on team's up-to-date knowledge
Always current on TDS, GST, and regulatory changes
Processing Speed
May vary based on workload and capacity
Consistent turnaround with dedicated resources
Accuracy
Variable; dependent on individual performance
99%+ accuracy with established processes
Business Focus
Diverts management attention from core activities
Frees leadership to focus on growth and strategy
Why Choose IncorpX for Accounts Payable Services?
Qualified CA Team: All AP work supervised by experienced Chartered Accountants.
Quick Turnaround: Same-day invoice processing and weekly payment cycles.
99.5% Accuracy: Rigorous verification and matching processes.
Dedicated Manager: Single point of contact for all AP matters.
Complete Compliance: TDS, GST, and regulatory compliance included.
Transparent Pricing: No hidden fees. Clear monthly billing.
FAQs on Accounts Payable Services
Managing Accounts Payable efficiently is crucial for maintaining healthy cash flow and strong vendor relationships. Whether you're considering outsourcing your AP function or looking to improve your existing process, these frequently asked questions will help you understand everything about professional accounts payable services.
Our comprehensive FAQs cover the most common queries about AP outsourcing, invoice processing, vendor management, and compliance requirements. Get the clarity you need to make informed decisions about your accounts payable management.
Accounts Payable (AP) represents the money your business owes to vendors and suppliers for goods or services received on credit. It's a current liability on your balance sheet. Effective AP management is crucial for maintaining healthy cash flow, building strong vendor relationships, ensuring compliance with tax regulations, and optimizing working capital.
Our accounts payable outsourcing includes:
Invoice receipt and data entry
Three-way matching (PO, invoice, GRN)
Approval workflow management
Payment scheduling and processing
TDS calculation and compliance
Vendor reconciliation
AP aging reports and analytics
GST verification for ITC claims
Businesses typically save 40-60% on AP processing costs by outsourcing. This includes savings on salaries, benefits, office space, software, and training. Additionally, efficient AP management helps capture early payment discounts (typically 1-3% of invoice value) and prevents costly duplicate payments.
We ensure accuracy through multiple checkpoints: Three-way matching of invoices with POs and goods receipts, automated validation rules, dual verification by qualified accountants, and regular reconciliation with vendor statements. Our accuracy rate exceeds 99.5% across all client accounts.
We handle complete TDS compliance including: identifying payments subject to TDS, calculating correct TDS rates based on vendor type and payment nature, ensuring timely deduction and deposit, filing quarterly TDS returns (Form 24Q, 26Q), and generating Form 16A certificates for vendors.
We verify vendor GSTIN on every invoice, check invoice format compliance with GST rules, reconcile invoices with GSTR-2A/2B data, and flag any discrepancies that could affect your input tax credit claims. This ensures you maximize legitimate ITC while staying compliant.
Three-way matching is a verification process where vendor invoices are matched against: (1) Purchase Order - confirming what was ordered, (2) Goods Receipt Note (GRN) - confirming what was received, and (3) Invoice - confirming what's being billed. This prevents overpayments and ensures you only pay for what you actually ordered and received.
We process most invoices within 24-48 hours of receipt. Complex invoices requiring additional verification may take slightly longer. Our streamlined workflows ensure invoices move quickly through the approval process to meet payment deadlines and capture early payment discounts when available.
We maintain strict confidentiality through: Non-disclosure agreements with all team members, role-based access controls limiting data visibility, encrypted data transmission and storage, regular security audits, and secure cloud-based systems with enterprise-grade protection.
Yes, we work with all major accounting software including Tally, Zoho Books, QuickBooks, SAP, Oracle, and others. We can either work directly in your system or export data in compatible formats for seamless integration with your existing processes.
We provide comprehensive reports including:
AP aging analysis (30/60/90 days)
Cash flow projections
Expense category analysis
Vendor payment summary
TDS deduction reports
Early payment discount tracking
Exception and discrepancy reports
We handle vendor communications professionally including payment status inquiries, statement reconciliation discussions, and discrepancy resolution. For disputes, we investigate thoroughly, gather supporting documentation, and work with both your team and the vendor to reach fair resolutions quickly.
There's no strict minimum volume requirement. Our flexible packages are designed for businesses of all sizes - from startups processing 50 invoices monthly to enterprises handling thousands. We offer scalable pricing that adjusts as your business grows.
We prevent duplicate payments through: unique invoice number tracking, vendor-date-amount matching for duplicates, system alerts for potential duplicates, and regular reconciliation with vendor statements. This typically eliminates 100% of duplicate payments that plague manual AP processes.
Yes, we analyze your vendor payments to identify opportunities for: early payment discounts (e.g., 2% 10 Net 30), payment timing optimization to improve cash flow, vendor consolidation for better terms, and payment method optimization to reduce processing costs.
