End-to-end secretarial compliance management for companies
Secretarial Compliance Services in India
Stay 100% Compliant with MCA & ROC
Expert CS Support
- Starting @
₹1,999
Only
100% Online Process. Zero Penalties. Timely Filings Guaranteed.
Annual Return Filing (MGT-7/MGT-7A)
Financial Statements (AOC-4)
Director KYC (DIR-3 KYC)
Board Meeting & AGM Support
Statutory Register Maintenance
Event-Based Compliance Filing
Expert Consultation in Minutes
What Sets Us Apart
200+ Qualified CS Professionals
5000+ Companies Served
Zero Penalty Track Record
0
Companies Incorporated
Successfully incorporated across India
0
Client Satisfaction
Rated excellent by our customers
0
Years of Experience
Serving businesses since 2020
0
Expert Consultants
Specialists in company formation
HEAR WHAT OUR CUSTOMERS HAVE TO SAY
India's one of the highest-rated legal tax and compliance guidance platform.
4.9 out of 5
(8521)
Verified
Siddhu ManojFounder & CEO of Two-LYP Computations Pvt. Ltd.
“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”
Abhishek LohaniDirector at Lohani Learnings
“Company is good and service is also smooth. I used their compliance service and the response was timely with no delay and price are also convenient. They are always available to cater your need.”
Chandan Kr. ChaudharyFounder of Creative Minds
“I am very satisfied with the team of IncorpX for providing the top notch services. Team of IncorpX was giving the update on daily basis was one of the best thing which I experience in Corporate. keep doing it. Thank you!”
Jayavijaya SJFounder of Agro Farms
“Don't think twice.Got my company incorporates here. Tbh very impressed by the quality of service provided by this team. Very organized and friendly team. Had a smooth and peaceful experience. Timely regular updates were provided by the team. Overall a great experience.”
Anoop KrishnanFounder of EIGHTH DAY FORGE
“It's rare to find a service provider who makes the process feel personal - IncorpX absolutely did. From day one, they patiently explained every detail without any jargon, making it easy to understand and stress-free. There was zero chasing, no delays-just efficient, smooth execution all the way through. I felt supported, heard, and confident at every step of registering my company EIGHTH DAY FORGE (OPC) Private Limited. Thanks to Mr. Sriram and his wonderful team.”
Ramesh LankeFounder of EKnal Technologies
“IncorpX made the entire registration process for our company, EKnal Technologies, smooth and stress-free. Their team was professional, efficient, and incredibly supportive from start to finish. Highly recommend them to any founder looking for a reliable partner in their business journey! Special shoutout to Sriram and Aswin-your support, clarity, and responsiveness made the whole process incredibly smooth.”
700+
Businesses Incorporated Every Month
1000+
Ratings Trusted by 2000+ Clients
250+
Professional Network
WHY CHOOSE US?
Expert Legal Team
Experienced legal experts in company formation and corporate law.
Fast Turnaround
Kickstart your venture with efficient company setup, generally processed within a week.
Dedicated Support
Personal manager by your side, every step of the way and beyond.
Complete Documentation
We handle all paperwork and ensure full legal compliance.
Business Growth Tools
Free business resources to fuel your company's success from day one.
24/7 Customer Service
Round-the-clock assistance for all your concerns.
Keep Your Company 100% Compliant with MCA
Get complete secretarial compliance support from expert Company Secretaries - starting at ₹1,999. Stay penalty-free all year round
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
Our startup expert will connect with you & complete legalities.
3. Manage Your Company's Secretarial Compliance
Get professional assistance with ROC filings, statutory registers, and corporate governance.
SIMPLE & TRANSPARENT PRICING
MOST POPULAR
Annual Secretarial Compliance Package
₹1999 /one-time
Complete within 7 days
7-day turnaround 100% guaranteed
Annual Return Filing (MGT-7/MGT-7A)
Financial Statement Filing (AOC-4)
Director KYC (DIR-3 KYC)
Board Meeting Minutes Drafting
AGM Minutes & Documentation
Statutory Register Maintenance
Event-Based Filing Support
Compliance Calendar Management
MCA Notice Response Support
Dedicated CS Professional
*Government fees are additional and vary based on company structure
4.9/5 based on 1000+ reviews
Money back guarantee
Secure payment
Top rated service
IncorpX Prime
An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
Secretarial Compliance Services encompass all the legal, regulatory, and statutory obligations that companies must fulfill under the Companies Act, 2013. Administered by the Ministry of Corporate Affairs (MCA) and the Registrar of Companies (ROC), these compliances ensure that companies maintain their legal status, avoid penalties, and operate with proper corporate governance.
Every company registered in India - whether Private Limited, Public Limited, OPC, or Section 8 - must adhere to mandatory secretarial compliances. These include filing annual returns, submitting financial statements, conducting board meetings and Annual General Meetings (AGM), maintaining statutory registers, and updating director information through DIR-3 KYC.
Non-compliance with secretarial requirements can result in severe consequences including heavy penalties (₹100/day per form), director disqualification, company strike-off, and even prosecution under the Companies Act. Regular and timely compliance is not just a legal necessity but also builds trust with investors, banks, and stakeholders.
At IncorpX, we provide comprehensive Secretarial Compliance Services tailored for businesses of all sizes. Our team of expert Company Secretaries (CS) and Chartered Accountants (CA) handles all your compliance needs - from document preparation to filing - so you can focus on growing your business while we ensure you remain 100% compliant.
What is Secretarial Compliance?
Secretarial Compliance refers to the set of mandatory legal and regulatory requirements that every company must follow after incorporation. These compliances are governed by the Companies Act, 2013, various rules thereunder, and regulated by the Ministry of Corporate Affairs (MCA).
A qualified Company Secretary (CS) plays a crucial role in ensuring that all secretarial compliances are met. From drafting board resolutions to filing annual returns, the CS acts as a compliance officer ensuring the company adheres to all statutory requirements and maintains proper corporate governance.
Secretarial compliance covers a wide range of activities including annual filings (AOC-4, MGT-7), event-based filings (director changes, registered office changes), meeting compliances (board meetings, AGM), and register maintenance. Each compliance has specific deadlines and non-adherence attracts penalties.
Key Areas of Secretarial Compliance:
Annual Compliance:
Yearly filings with ROC including AOC-4, MGT-7/MGT-7A, DIR-3 KYC, and ADT-1.
Meeting Compliance:
Board meetings (minimum 4/year for Pvt Ltd), AGM, and proper documentation of minutes.
Event-Based Compliance:
Filings triggered by changes like director appointment, share transfer, or address change.
Register Maintenance:
Statutory registers of members, directors, charges, and other prescribed registers.
Did You Know?
Under Section 164(2) of the Companies Act, 2013, directors of companies that fail to file financial statements or annual returns for 3 consecutive years get disqualified from being appointed as directors in any company for 5 years. This makes timely secretarial compliance absolutely critical!
Types of Secretarial Compliance:
Secretarial compliance can be broadly categorized based on frequency and triggering events.
Understanding these categories helps companies plan their compliance calendar effectively.
Annual Compliance:
These are mandatory yearly filings that every company must complete. Key forms include
AOC-4 (financial statements), MGT-7/MGT-7A (annual return), DIR-3 KYC (director verification),
and ADT-1 (auditor appointment). These have fixed due dates each year.
Event-Based Compliance:
These filings are triggered by specific corporate events such as director appointment/resignation (DIR-12),
change in registered office (INC-22), share allotment (PAS-3), or creation of charge (CHG-1).
Each event has its own timeline for filing.
Meeting Compliance:
Includes conducting board meetings (minimum 4 per year for Pvt Ltd, 2 for OPC),
Annual General Meeting (within 6 months of FY end), and maintaining proper minutes of all meetings.
Register & Record Compliance:
Maintaining statutory registers like Register of Members, Register of Directors,
Register of Charges, Minutes Books, and other prescribed registers at the registered office.
A well-planned approach to secretarial compliance ensures your company remains penalty-free
and maintains its active status with the Registrar of Companies.
What Are the Key Features of Our Secretarial Compliance Services?
Our Secretarial Compliance Services are designed for efficiency, accuracy, and peace of mind. Here are the standout features that make IncorpX the preferred compliance partner for thousands of companies:
1. Compliance Calendar
Personalized compliance calendar with automated reminders for all due dates - AOC-4, MGT-7, DIR-3 KYC, board meetings, and more.
2. Dedicated CS Team
Assigned qualified Company Secretaries who understand your business and handle all compliance proactively.
3. End-to-End Filing
Complete handling from document collection to MCA portal filing. You just share information; we do the rest.
4. Penalty Protection
Proactive compliance management ensures you never face late filing penalties or director disqualification.
5. Real-Time Tracking
Track all your filings, pending tasks, and compliance status through our secure online dashboard anytime.
6. Register Maintenance
Proper maintenance of all statutory registers - members, directors, charges - in digital and physical formats.
7. Notice Handling
Expert support for responding to MCA notices, show cause orders, and ROC queries promptly and effectively.
8. Transparent Pricing
Clear, upfront pricing with no hidden charges. Know exactly what you pay for each compliance service.
9. Pan-India Service
100% online process. We serve companies registered under any ROC jurisdiction across India remotely.
10. Minutes & Resolutions
Complete drafting of board resolutions, AGM minutes, and all meeting documentation as per Companies Act.
Benefits of Professional Secretarial Compliance Services:
Why should companies invest in professional secretarial compliance services? It's about avoiding penalties, maintaining credibility, and focusing on growth. Here are the compelling benefits:
Avoid Heavy Penalties
Timely filings prevent late fees ranging from ₹100/day to ₹10 lakhs depending on the compliance and delay period.
Protect Directors
Avoid director disqualification under Section 164(2) which can bar directors from all company positions for 5 years.
Maintain Active Status
Regular filings keep your company's active status on MCA, essential for bank loans, contracts, and credibility.
Save Time & Resources
Outsource compliance to experts so your team can focus on core business activities instead of paperwork.
Cost Effective
Professional services cost less than potential penalties. Prevention is always cheaper than cure.
Investment Ready
Clean compliance records are essential for due diligence during fundraising, acquisitions, or IPO preparation.
Join thousands of compliant companies with IncorpX!
Key ROC Filings - Forms and Due Dates:
Understanding the various ROC forms and their due dates is essential for maintaining compliance. Here's a comprehensive comparison of key secretarial filings for companies in India:
Form
Purpose
Due Date
Applicable To
Penalty for Delay
AOC-4
Filing of Financial Statements (Balance Sheet, P&L)
Within 30 days of AGM
All Companies
₹100/day (max ₹10 lakhs)
MGT-7
Annual Return with company details
Within 60 days of AGM
Pvt Ltd, Public Ltd
₹100/day (max ₹10 lakhs)
MGT-7A
Simplified Annual Return
Within 60 days of FY end
OPC, Small Companies
₹100/day (max ₹10 lakhs)
DIR-3 KYC
Director KYC Verification
September 30 each year
All Directors
₹5,000 + DIN deactivation
ADT-1
Auditor Appointment Intimation
Within 15 days of AGM
All Companies
₹300/day
DIR-12
Director Appointment/Resignation
Within 30 days of event
All Companies
₹100/day
INC-22
Registered Office Change
Within 30 days of change
All Companies
₹100/day
PAS-3
Share Allotment Return
Within 30 days of allotment
All Companies
₹100/day
SH-7
Increase in Authorized Capital
Within 30 days of resolution
All Companies
₹100/day
DPT-3
Return of Deposits
June 30 each year
Companies accepting deposits
₹100/day
INC-20A
Commencement of Business Declaration
Within 180 days of incorporation
New Companies
₹50,000 + ₹1,000/day
MSME-1
Outstanding Payments to MSMEs
Half-yearly
Companies with MSME dues
₹20,000 - ₹5 lakhs
Pros and Cons of In-House vs Outsourced Secretarial Compliance:
Should you manage secretarial compliance in-house or outsource to professionals? Here's a detailed comparison to help you decide:
Aspect
In-House Compliance
Outsourced Compliance (IncorpX)
Cost
Higher - salary, benefits, and training for full-time CS.
Lower - pay only for services used. Starting ₹1,999/year.
Expertise
Limited to one professional's knowledge and experience.
Access to team of 200+ qualified CS/CA professionals.
Scalability
Difficult to scale during peak compliance periods.
Easily scalable - resources available for any volume.
Technology
Manual tracking, prone to missed deadlines.
Automated compliance calendar with real-time tracking.
Risk Management
Higher risk if CS resigns or makes errors.
Lower risk - multiple professionals review each filing.
Updates & Knowledge
Depends on individual's continuous learning.
Team stays updated with latest MCA circulars and changes.
Availability
Subject to leaves, holidays, and availability.
Year-round support with backup professionals.
Best For
Large companies with complex, continuous needs.
SMEs, startups, and companies seeking cost-effective compliance.
Documents Required for Secretarial Compliance:
Certificate of Incorporation (CoI)
Company PAN Card
Memorandum & Articles of Association
All Directors' PAN & Aadhaar
Digital Signature Certificates (DSC)
Previous Year's Audited Financial Statements
Bank Statements for the Financial Year
Previous ROC Filing Acknowledgments
Complete Document Checklist for Annual Compliance:
To ensure smooth and timely compliance, organize all documents systematically. Here is the comprehensive document checklist for secretarial compliance requirements:
Category
Document Type
Purpose
Required For
Company Documents
Certificate of Incorporation
Proof of company registration and CIN
All MCA filings
MoA and AoA
Company constitution documents
Event-based filings, amendments
Company PAN & TAN
Tax identification
AOC-4, tax-related filings
Director Documents
Director PAN Card
Director identification
DIR-3 KYC, DIR-12
Director Aadhaar Card
Address verification
DIR-3 KYC
Digital Signature Certificate (DSC)
Electronic signing of forms
All MCA filings
Financial Documents
Audited Financial Statements
Balance Sheet, P&L, Notes
AOC-4 filing
Bank Statements
Transaction records
Audit, AOC-4
Auditor's Report
Statutory auditor certification
AOC-4, AGM
Meeting Records
Board Meeting Minutes
Record of board decisions
Compliance verification, audit
AGM Minutes
Record of member decisions
MGT-7, compliance verification
Statutory Registers
Members, directors, charges registers
Inspection, audit, due diligence
How Our Secretarial Compliance Process Works:
Our streamlined compliance process ensures every filing is done accurately and on time. At IncorpX, we make secretarial compliance simple and stress-free. Here's how it works:
Step 1: Onboarding & Assessment
We collect your company details, review past filings, and assess the current compliance status. This includes identifying any pending compliances or potential issues that need immediate attention.
Step 2: Compliance Calendar Setup
We create a customized compliance calendar for your company with all due dates - annual filings, board meetings, AGM, and event-based requirements. Automated reminders keep everyone informed.
Step 3: Document Collection
Our team requests necessary documents well before due dates. We provide clear checklists and document templates to make collection easy and organized.
Step 4: Preparation & Drafting
Our CS professionals prepare the required forms, resolutions, and minutes. Every document undergoes quality review to ensure accuracy and compliance with the latest regulations.
Step 5: Filing & Submission
Forms are filed on the MCA portal using authorized DSCs. We track submissions and follow up with ROC if needed to ensure successful processing.
Step 6: Confirmation & Records
You receive filing confirmations, acknowledgment receipts, and updated compliance status. All records are maintained digitally for easy access and future reference.
Stay penalty-free with IncorpX secretarial services!
Annual Compliance Calendar for Companies:
Here's a comprehensive annual compliance calendar for companies in India. Following this calendar ensures your company remains compliant throughout the year:
Month
Compliance Activity
Form/Requirement
Applicable To
April
Finalize books of accounts for previous FY
Internal process
All Companies
May
Complete statutory audit
Auditor's Report
All Companies
June
File DPT-3 (Return of Deposits)
Form DPT-3
Companies with deposits/loans
July-August
Board Meeting to approve financials
Board Resolution
All Companies
September
Hold AGM (within 6 months of FY end)
AGM Minutes
All Companies (except OPC)
September 30
DIR-3 KYC for all directors
Form DIR-3 KYC
All Directors
Within 15 days of AGM
File Auditor Appointment
Form ADT-1
All Companies
Within 30 days of AGM
File Financial Statements
Form AOC-4
All Companies
Within 60 days of AGM
File Annual Return
Form MGT-7/MGT-7A
All Companies
October-November
Quarterly Board Meeting
Board Minutes
Pvt Ltd, Public Ltd
October
MSME-1 (Half-yearly return)
Form MSME-1
Companies with MSME dues
Year-round
Event-based filings within prescribed time
DIR-12, INC-22, PAS-3, etc.
As applicable
Why Choose IncorpX for Secretarial Compliance?
100% Online Process: Manage all compliance from anywhere in India.
Affordable Pricing: Annual packages starting at just ₹1,999.
Timely Filings: Zero late filing record across 5000+ company clients.
Expert Support: Dedicated CS professional for your company.
Complete Coverage: All MCA filings - annual, event-based, and special.
Notice Handling: Expert support for MCA notices and queries.
FAQs on Secretarial Compliance
Managing secretarial compliance can seem overwhelming, but understanding the basics makes it manageable. We've compiled answers to the most frequently asked questions to help companies understand their obligations and stay compliant.
These FAQs cover everything from annual ROC filings to penalty avoidance, helping businesses make informed decisions about their compliance strategy.
Secretarial compliance refers to all the legal and regulatory requirements that a company must fulfill under the Companies Act, 2013. This includes annual filings (AOC-4, MGT-7), director KYC, board meetings, AGM, maintaining statutory registers, and event-based filings with ROC.
Late filing of annual returns (AOC-4 and MGT-7) attracts a penalty of ₹100 per day for each form. The maximum penalty can go up to ₹10 lakhs per form. Directors may also face disqualification for continued non-compliance.
DIR-3 KYC is the annual director verification form that every director must file by September 30 each year. It is mandatory for all directors with active DINs. Non-filing leads to ₹5,000 penalty and DIN deactivation.
A Private Limited Company must hold a minimum of 4 board meetings per financial year. The gap between two consecutive meetings should not exceed 120 days. For OPCs, only 2 meetings with a 90-day gap are required.
The AGM must be held within 6 months from the end of the financial year. For companies following April-March financial year, the AGM must be held by September 30. OPCs are exempted from holding AGM.
Form AOC-4 is used to file the company's financial statements with ROC. It includes the Balance Sheet, Profit & Loss Account, Cash Flow Statement (if applicable), Notes to Accounts, and Auditor's Report. It must be filed within 30 days of AGM.
Form MGT-7 is the annual return that contains details about the company's shareholding structure, directors, indebtedness, members, and other prescribed particulars. It must be filed within 60 days of AGM.
Yes. Under Section 164(2), directors of companies that fail to file financial statements or annual returns for 3 consecutive years are disqualified from being appointed as directors in any company for 5 years.
Companies must maintain several statutory registers including:
Register of Members
Register of Directors and KMP
Register of Charges
Register of Contracts (related party transactions)
Minutes Book for board and general meetings
Form ADT-1 is filed to intimate the ROC about the appointment of statutory auditor. It must be filed within 15 days of the AGM where the auditor is appointed. Late filing attracts ₹300/day penalty.
Form INC-20A is the Declaration of Commencement of Business. It must be filed within 180 days of incorporation after depositing the subscribed share capital. Without this, the company cannot commence business.
Non-filing of annual returns leads to:
Heavy penalties (₹100/day per form, max ₹10 lakhs)
Director disqualification after 3 years of non-compliance
Company status marked as "Inactive" or "Strike-off pending"
Loss of legal standing and credibility
You can check compliance status through the MCA portal (www.mca.gov.in) by searching your company's CIN. The Master Data shows all filed forms, pending compliances, and company status (Active/Inactive).
Form DPT-3 is the Return of Deposits that companies must file to disclose outstanding loans or deposits. It must be filed by June 30 each year. This applies to companies that have received loans or deposits.
Yes. Even dormant or non-operating companies must file annual returns (AOC-4 and MGT-7) with NIL figures. Non-filing leads to penalties and eventual strike-off by ROC.
Secretarial compliance costs vary based on company type and filings required. At IncorpX, basic annual compliance packages start from ₹1,999, covering all essential ROC filings and director KYC.
Event-based compliance refers to filings triggered by specific corporate events such as:
Director appointment/resignation (DIR-12)
Change in registered office (INC-22)
Share allotment (PAS-3)
Creation of charge (CHG-1)
Each has specific timelines for filing.
A DIN deactivated due to non-filing of DIR-3 KYC can be reactivated by filing DIR-3 KYC with ₹5,000 late fee. For disqualification under Section 164(2), the company must first file all pending returns and then approach NCLT.
MSME-1 is a half-yearly return that companies must file to disclose outstanding payments to MSME vendors. It's due by April 30 and October 31 each year for the preceding half-year period.
IncorpX provides comprehensive secretarial compliance support including:
