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Need to File a Corporate Event?
Get complete event-based compliance support with expert CA/CS guidance - starting from ₹2,499. File within timelines and avoid penalties.
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
Our startup expert will connect with you & complete legalities.
3. File Your Corporate Changes
Get professional assistance with MCA Event-Based Filings and ROC Compliance.
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Event-Based Compliance Package
₹2499 /one-time
Complete within 7 days
7-day turnaround 100% guaranteed
Board Resolution Drafting
Shareholder Resolution (if required)
MCA Form Preparation & Filing
Government Fee Payment Assistance
DSC Assistance for Signatories
Altered Document Drafting
Post-Filing Documentation
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Query Resolution Support
Filing Confirmation & Receipts
*Government fees are additional and vary based on company structure
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IncorpX Prime
An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
Event-Based Compliance refers to the mandatory filings that companies and LLPs must make with the Ministry of Corporate Affairs (MCA) whenever specific corporate events occur. Unlike annual compliances that follow a fixed calendar, event-based filings are triggered by changes in the company's structure, management, or capital. These events require timely intimation to the Registrar of Companies (RoC) through prescribed forms.
Under the Companies Act, 2013 and LLP Act, 2008, every corporate event from director appointment to share allotment has specific forms, timelines, and documentation requirements. Missing these deadlines attracts penalties ranging from ₹100 per day to significant fines and even prosecution in serious cases. The forms must be filed with proper Board Resolutions, Shareholder Approvals, and supporting documents.
Common event-based compliances include Director Appointment (DIR-12), Director Resignation (DIR-12), Change in Registered Office (INC-22), Share Allotment (PAS-3), Increase in Authorized Capital (SH-7), Change of Name (INC-24), Amendment to MoA/AoA (MGT-14), and many more. Each filing has specific procedural requirements that must be carefully followed.
At IncorpX, we provide comprehensive Event-Based Compliance Services for companies across India. Our team of expert Chartered Accountants (CAs) and Company Secretaries (CSs) ensures timely filings with accurate documentation, protecting your company from penalties and keeping your MCA records up-to-date.
What are Event-Based Compliances?
Event-Based Compliances are regulatory filings triggered by specific corporate events or changes in a company's structure, management, or capital. Unlike annual compliances that occur at fixed intervals, these filings are required only when certain events take place. They are essential to maintain accurate records with the Registrar of Companies and ensure transparency in corporate governance.
Every time your company experiences a significant change - whether it's appointing a new director, shifting the registered office, issuing shares to investors, or changing the company name - the law mandates that this change be reported to the MCA within a specified timeframe. Failure to file on time results in additional fees and potential legal consequences.
Event-based filings require careful preparation including Board Resolutions, Extraordinary General Meetings (EGM) for shareholder approvals where required, altered documents like amended MoA or AoA, and various statutory declarations. The forms must be digitally signed using DSC of authorized signatories and filed on the MCA21 portal.
Key Categories of Event-Based Compliances:
Director-Related Changes:
Appointment, resignation, change in designation, KYC updates, and disqualification matters.
Capital-Related Changes:
Share allotment, share transfer, increase in authorized capital, reduction in capital, and buyback.
Company Structure Changes:
Change in registered office, company name change, alteration of MoA/AoA, and conversion.
Statutory Registrations:
Registration of charges, satisfaction of charges, and creation of security interests.
Did You Know?
Most event-based compliances have a filing window of 15-30 days from the date of the event. For example, Form DIR-12 for director appointment must be filed within 30 days of appointment, and Form PAS-3 for share allotment must be filed within 15 days of allotment. Proactive filing is essential to avoid penalties.
Types of Event-Based Compliances:
Event-based compliances cover a wide range of corporate activities. Understanding the types
helps businesses identify which filings apply to their situation and plan accordingly.
Director Appointment
File Form DIR-12 within 30 days when appointing a new director. Requires board resolution, DIN of new director, and consent letter (DIR-2).
Director Resignation
File Form DIR-12 within 30 days when a director resigns. Resignation letter and board resolution noting the resignation are required.
Registered Office Change
File Form INC-22 for change within city, or INC-23 for change outside city/state. Proof of new address and NOC from landlord required.
Share Allotment
File Form PAS-3 within 15 days of allotment. Board resolution, share application money details, and allotment register required.
Increase Authorized Capital
File Form SH-7 within 30 days of passing resolution. Requires special resolution, amended MoA, and payment of stamp duty.
Company Name Change
File Form INC-24 after RD approval. Special resolution, altered MoA, and fresh name approval certificate required.
Comprehensive List of Event-Based Compliances:
Event
Form Required
Filing Timeline
Key Requirements
Appointment of Director
DIR-12
Within 30 days
Board Resolution, DIR-2 Consent, DIN
Resignation of Director
DIR-12
Within 30 days
Resignation Letter, Board Resolution
Change in Director's Designation
DIR-12
Within 30 days
Board Resolution
Allotment of Shares
PAS-3
Within 15 days
Board Resolution, Allotment Register
Transfer of Shares
SH-4
Within 60 days
Share Transfer Deed, Board Resolution
Increase in Authorized Capital
SH-7
Within 30 days
Special Resolution, Amended MoA
Change in Registered Office (within city)
INC-22
Within 15 days
Board Resolution, Address Proof, NOC
Change in Registered Office (outside city/state)
INC-23
Within 30 days
Special Resolution, RD Approval (if inter-state)
Alteration of MoA/AoA
MGT-14
Within 30 days
Special Resolution, Altered Documents
Change in Objects Clause
MGT-14
Within 30 days
Special Resolution, Amended MoA
Change of Company Name
INC-24
Within 30 days of RD approval
Special Resolution, Name Approval
Registration of Charge
CHG-1
Within 30 days
Loan Documents, Board Resolution
Satisfaction of Charge
CHG-4
Within 30 days
NOC from Lender, Board Resolution
What Are the Key Features of Our Event-Based Compliance Services?
Our Event-Based Compliance Services are designed to ensure timely, accurate, and hassle-free filings for all corporate events. Here are the standout features that make IncorpX the preferred compliance partner:
1. Quick Turnaround
Fast processing of event-based filings. Most filings completed within 3-5 working days after document submission.
2. Expert CS/CA Team
Qualified Company Secretaries and Chartered Accountants handle every filing with professional expertise.
3. Complete Documentation
We prepare all resolutions, altered documents, and statutory forms. No drafting burden on your team.
4. Compliance Assurance
We ensure all legal requirements are met, reducing rejection risk and avoiding penalties.
5. Dedicated Support
Personal relationship manager to guide you through the process and answer all queries promptly.
6. Multi-Event Handling
We can manage multiple event filings simultaneously if your company is undergoing several changes.
7. Transparent Pricing
Clear pricing with no hidden charges. Government fees and professional fees clearly communicated upfront.
8. DSC Management
Assistance with Digital Signature Certificate procurement and management for authorized signatories.
9. Pan-India Service
100% online process. We serve companies registered in all states across India remotely.
10. Record Keeping
Systematic documentation and digital record-keeping for future reference and audit purposes.
Event-Based vs Annual Compliance Comparison:
Understanding the difference between event-based and annual compliance helps businesses plan their regulatory activities effectively. Here's a comprehensive comparison:
Aspect
Event-Based Compliance
Annual Compliance
Trigger
Triggered by specific corporate events or changes
Occurs at fixed intervals every year
Timing
Variable, depends on when events occur
Fixed due dates based on financial year
Predictability
Cannot be predicted in advance
Can be planned and scheduled in advance
Filing Window
Typically 15-30 days from event date
Specific due dates (e.g., Sep 30 for AGM)
Examples
Director change, share allotment, office change
AOC-4, MGT-7, DIR-3 KYC, Income Tax Return
Documentation
Event-specific resolutions and altered documents
Financial statements, annual returns
Penalty
₹100/day from event date
₹100/day from due date
Shareholder Approval
Required for many events (EGM/Special Resolution)
Routine matters approved in AGM
Frequency
Only when events occur (may be zero in a year)
Mandatory every year regardless of activity
Complexity
Varies based on type of event
Relatively standardized process
Documents Required for Event-Based Compliance:
While specific documents vary by event type, here are the commonly required documents for most event-based filings:
Certificate of Incorporation (CoI) and CIN
Current MoA and AoA of the Company
PAN Card of the Company
Board Resolution authorizing the event
Shareholder Resolution (if required for the event)
Digital Signature Certificate (DSC) of authorized signatory
Event-specific documents (appointment letters, transfer deeds, etc.)
Proof documents (address proof, ID proof, NOC, etc.)
Event-Specific Document Requirements:
Event Type
Key Documents Required
Director Appointment
DIR-2 Consent Letter, DIN, PAN & Aadhaar of Director, Board Resolution, Proof of Address
Director Resignation
Resignation Letter from Director, Board Resolution acknowledging resignation
Share Allotment
Board Resolution, Share Application Forms, Bank Statement showing receipt, Register of Members
Registered Office Change
Board Resolution, Proof of New Address (Utility Bill), NOC from Landlord, Rent Agreement
Increase in Authorized Capital
Special Resolution, Amended MoA, Stamp Duty Challan, Board Resolution
Company Name Change
Special Resolution, RD Approval Letter, Amended MoA, Name Availability Letter
Registration of Charge
Loan Sanction Letter, Loan Agreement, Board Resolution, Details of Property/Asset
Step-by-Step Event-Based Compliance Process:
Our streamlined process ensures smooth and timely filing of all event-based compliances. Here's how we handle your corporate event filings:
Step 1: Consultation & Assessment
Share details of the corporate event. Our experts assess the compliance requirements, identify applicable forms, timelines, and documentation needed for your specific situation.
Step 2: Document Collection
We provide a clear checklist of required documents. You share the basic documents, and we prepare all resolutions, altered documents, and statutory forms on your behalf.
Step 3: Resolution Drafting
Our CS professionals draft board resolutions and shareholder resolutions as required. These are shared for your review and approval before proceeding.
Step 4: Meeting & Approval
Conduct board meeting/EGM as applicable to pass required resolutions. We provide guidance on proper meeting procedures and minute preparation.
Step 5: Form Preparation
We prepare the required MCA forms with accurate data entry. All forms undergo quality review to ensure completeness and accuracy.
Step 6: DSC & Filing
Forms are signed using the authorized signatory's DSC and filed on the MCA21 portal. Government fees are paid as applicable.
Step 7: Tracking & Confirmation
We track the filing status and handle any queries from RoC. Upon approval, you receive filing receipts, updated master data, and relevant certificates.
Get your corporate changes filed on time with IncorpX!
Penalties for Late Filing of Event-Based Compliances:
Timely filing of event-based compliances is crucial to avoid penalties and legal consequences. Here's what you risk with delayed filings:
Filing
Normal Fee
Additional Fee for Delay
Maximum Penalty
DIR-12 (Director Changes)
₹300-₹600
₹100/day of delay
Up to 10x of normal fee
PAS-3 (Share Allotment)
Based on capital
₹100/day of delay
Up to 10x of normal fee
INC-22 (Office Change)
₹200-₹500
₹100/day of delay
Up to 10x of normal fee
SH-7 (Capital Increase)
Based on capital
₹100/day of delay
Up to 10x of normal fee
CHG-1 (Charge Registration)
0.25% of amount
2x fee for 30-day delay
Up to 10x + prosecution
MGT-14 (Resolutions)
₹300-₹600
₹100/day of delay
Up to 10x of normal fee
Important Warning
Beyond financial penalties, serious delays in event-based filings can lead to RoC scrutiny, show-cause notices, and potential prosecution of directors. Filing within the prescribed timeline is always the best approach to protect your company and directors.
Why Choose IncorpX for Event-Based Compliance?
Expert Team: Qualified CS/CA professionals with extensive MCA filing experience.
Quick Turnaround: Most filings completed within 3-5 working days.
Transparent Pricing: Clear fees with no hidden charges.
Complete Documentation: We draft all resolutions and forms for you.
Dedicated Support: Personal manager to guide you through the process.
Zero Rejection: Quality review ensures accurate, rejection-free filings.
FAQs on Event-Based Compliance
Event-based compliances are triggered by specific corporate events and have strict timelines. Here are answers to the most frequently asked questions about event-based compliance filings:
Event-based compliance refers to mandatory MCA filings triggered by specific corporate events such as director changes, share allotment, registered office change, name change, capital increase, etc. Unlike annual compliances, these are required only when events occur.
Most event-based filings must be done within 15-30 days of the event. For example, DIR-12 for director changes within 30 days, PAS-3 for share allotment within 15 days, and CHG-1 for charge registration within 30 days.
Late filing attracts additional fee of ₹100 per day of delay. The penalty accumulates until filing is completed. In extreme cases, the maximum penalty can be up to 10 times the normal filing fee.
Yes, most event-based filings require a Board Resolution authorizing the event. Some events like increase in authorized capital or change of name also require a Special Resolution passed by shareholders.
Form DIR-12 is used to intimate MCA about changes in directors - including appointment of new directors, resignation of existing directors, and change in director designation.
For change within the same city, file Form INC-22. For change to a different city within the same state, file Form INC-23. For inter-state change, Regional Director approval is also required.
Form PAS-3 is filed to inform MCA about allotment of shares. It must be filed within 15 days of share allotment along with board resolution and details of allotees.
To increase authorized capital, pass a Special Resolution in EGM/AGM, pay applicable stamp duty, and file Form SH-7 with MCA within 30 days along with amended MoA.
Yes, a company can change its name by passing a Special Resolution, obtaining name availability through RUN service, getting Regional Director approval, and filing Form INC-24.
When a company takes a loan secured against its assets, the charge (security interest) must be registered with RoC by filing Form CHG-1 within 30 days. Similarly, Form CHG-4 is filed when the charge is satisfied (loan repaid).
Yes, LLPs have similar event-based filings including Form 4 for change in partners, Form 15 for change in registered office, and Form 3 for LLP Agreement amendments.
Most event-based filings are completed within 3-5 working days after receiving all required documents. Complex filings requiring Regional Director approval may take longer.
