Private Limited Company Registration Online in India
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Siddhu ManojFounder & CEO of Two-LYP Computations Pvt. Ltd.
“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”
Abhishek LohaniDirector at Lohani Learnings
“Company is good and service is also smooth. I used their compliance service and the response was timely with no delay and price are also convenient. They are always available to cater your need.”
Chandan Kr. ChaudharyFounder of Creative Minds
“I am very satisfied with the team of IncorpX for providing the top notch services. Team of IncorpX was giving the update on daily basis was one of the best thing which I experience in Corporate. keep doing it. Thank you!”
Jayavijaya SJFounder of Agro Farms
“Don't think twice.Got my company incorporates here. Tbh very impressed by the quality of service provided by this team. Very organized and friendly team. Had a smooth and peaceful experience. Timely regular updates were provided by the team. Overall a great experience.”
Anoop KrishnanFounder of EIGHTH DAY FORGE
“It's rare to find a service provider who makes the process feel personal - IncorpX absolutely did. From day one, they patiently explained every detail without any jargon, making it easy to understand and stress-free. There was zero chasing, no delays-just efficient, smooth execution all the way through. I felt supported, heard, and confident at every step of registering my company EIGHTH DAY FORGE (OPC) Private Limited. Thanks to Mr. Sriram and his wonderful team.”
Ramesh LankeFounder of EKnal Technologies
“IncorpX made the entire registration process for our company, EKnal Technologies, smooth and stress-free. Their team was professional, efficient, and incredibly supportive from start to finish. Highly recommend them to any founder looking for a reliable partner in their business journey! Special shoutout to Sriram and Aswin-your support, clarity, and responsiveness made the whole process incredibly smooth.”
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Start your Pvt Ltd company with professional help - setup support from ₹999. Typically completed in 7 working days
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
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3. Register Your Pvt Ltd Company
Get professional assistance with Private Limited Company incorporation.
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Private Limited Company Registration Package
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Incorporation Certificate
Digital Signature Certificate (DSC)
PF + ESIC + Professional Tax
GST Registration Assistance
Director Identification Number (DIN)
Complete Documentation Support
Company PAN & TAN
Bank Account Opening Assistance
Web Hosting Assistance
Domain Name & Email Assistance
*Government fees are additional and vary based on company structure
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An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
Private Limited Company Registration in India: Complete Guide 2026
Private Limited Company Registration is the most trusted business structure for startups, SMEs, and growth-focused entrepreneurs in India. Governed by the Companies Act, 2013 and regulated by the Ministry of Corporate Affairs (MCA), a Private Limited (Pvt Ltd) Company provides a robust legal framework with separate legal identity, limited liability protection, and perpetual succession. It remains the preferred choice for founders aiming to raise venture capital, offer Employee Stock Options (ESOPs), and build scalable businesses.
The online company registration process in India has been simplified through the MCA's SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) web form. This integrated system enables a single application for Name Reservation, Director Identification Number (DIN), Digital Signature Certificate (DSC), PAN, TAN, GSTIN, EPFO, and ESIC registration. Upon successful verification by the Registrar of Companies (RoC), you receive your Certificate of Incorporation (CoI) along with all essential registrations.
A Pvt Ltd structure unlocks access to government initiatives like Startup India, which provides tax exemptions under Section 80-IAC and simplified compliance norms. Whether you are launching a technology startup, a manufacturing business, an e-commerce venture, or a professional services firm, registering as a Private Limited Company significantly boosts your credibility with banks, investors, government agencies, and corporate clients.
At IncorpX, we deliver end-to-end Private Limited Company Registration that is fast, affordable, and completely digital. Our team of experienced Chartered Accountants (CAs) and Company Secretaries (CSs) handles every step of the process. From company name approval and DSC procurement to SPICe+ filing, bank account opening, and GST registration, we ensure a seamless incorporation experience so you can focus on building your business.
What is a Private Limited Company in India?
A Private Limited Company (Pvt Ltd) is the most popular and credible legal structure for businesses in India. It offers the ideal balance between ownership control, liability protection, and growth potential. As a privately held business entity, the liability of members is strictly limited to their shareholding. This means if the company faces financial difficulties, the personal assets of shareholders such as homes, savings, and vehicles remain completely protected from business debts and creditors.
Governed by the Companies Act, 2013 and regulated by the Ministry of Corporate Affairs (MCA), a Private Limited Company is recognized as a separate legal entity distinct from its owners. This legal status empowers the company to own assets, enter into contracts, incur debts, and sue or be sued in its own name. The structured governance framework makes it the preferred choice for startups seeking funding, growing SMEs, and businesses planning to raise venture capital, angel investment, or private equity.
Unlike a Public Limited Company, a Pvt Ltd company cannot trade its shares publicly on stock exchanges, ensuring that control remains with a trusted group of shareholders. However, it offers perpetual succession, meaning the company continues to exist regardless of changes in directors or shareholders. This characteristic ensures long-term business continuity and enhances brand credibility in the market.
Private Limited Companies are eligible for various government schemes including Startup India recognition, MSME registration, and sector-specific incentives. The structure also allows for 100% Foreign Direct Investment (FDI) in most sectors under the automatic route, making it ideal for businesses with global expansion plans or those seeking international investors.
Key Characteristics as per Companies Act, 2013:
Limited Liability:
Shareholders are financially responsible only up to the unpaid value of their shares. Personal wealth is fully protected.
Number of Members:
Requires a minimum of 2 members to start and can have up to 200 members. This flexibility supports business expansion.
Separate Legal Existence:
The company is a juristic person in the eyes of the law, capable of owning assets and entering contracts independently.
Restricted Trade:
Shares cannot be sold to the public, ensuring that control remains within a close group of trusted shareholders.
Did You Know?
Over 90% of funded startups in India are registered as Private Limited Companies. This structure is the only one that allows for Employee Stock Ownership Plans (ESOPs), easy Foreign Direct Investment (FDI) under the automatic route, and seamless equity fundraising. Companies like Flipkart, Zomato, and Swiggy all started as Pvt Ltd companies before their eventual public listings.
Who Can Register a Private Limited Company in India?
Private Limited Company registration in India is open to a wide range of individuals and entities. Understanding the eligibility criteria helps you prepare the right documentation and structure your company correctly from day one.
Eligible Persons for Pvt Ltd Company Registration:
Indian Residents: Any Indian citizen above 18 years of age with a valid PAN card can become a director or shareholder in a Private Limited Company.
Non-Resident Indians (NRIs): NRIs can be directors and shareholders in an Indian Pvt Ltd company. However, at least one director must be an Indian resident who has stayed in India for a minimum of 182 days in the previous calendar year.
Foreign Nationals: Foreign citizens can become directors and shareholders in Indian Private Limited Companies, subject to FDI regulations applicable to the specific business sector.
Corporate Entities: Other companies, including foreign corporations, can become shareholders in an Indian Pvt Ltd company by providing a Board Resolution and Certificate of Incorporation.
Minors: Minors cannot be directors but can become shareholders through a legal guardian who manages the shares on their behalf until they attain majority.
Key Eligibility Requirements:
Minimum 2 directors and maximum 15 directors (can be increased by special resolution)
Minimum 2 shareholders and maximum 200 shareholders
At least one director must be an Indian resident
Directors must obtain DIN (Director Identification Number)
All directors must have valid DSC (Digital Signature Certificate)
No restrictions on authorized or paid-up capital amount
Types of Private Limited Companies:
Aspiring entrepreneurs and business professionals planning to register a company in India
should familiarize themselves with the major types of private limited company structures
available under Indian company law.
Company Limited by Shares:
This is the most common type, where the liability of shareholders is limited to the
value of the shares they hold, as defined in the Memorandum of Association. It protects
personal assets while allowing capital contribution through shares.
Company Limited by Guarantee:
Members agree to contribute a predetermined amount - called a guarantee - in case the
company faces liquidation. This type is often used by non-profit organizations where
active capital contribution isn't necessary.
Unlimited Companies:
In this structure, members bear unlimited liability for the company's debts and obligations.
While the business enjoys a separate legal identity, personal assets may be at risk during
financial insolvency. These companies are rarely used but are legally recognized under Indian law.
Understanding these company types is essential before initiating the private limited company
registration process in India, as each offers unique benefits and legal implications
based on your business goals.
What Are the Key Features of a Private Limited Company?
A Private Limited Company is designed to offer stability, scalability, and legal protection. Here are the standout features that make it the preferred choice for millions of businesses in India:
1. Limited Liability
The most significant advantage. Shareholders' liability is limited to their share capital. Personal assets are 100% safe from business risks.
2. Separate Legal Entity
The company has its own identity. It can own assets, sue, and be sued in its own name, distinct from its directors and shareholders.
3. Perpetual Succession
The company enjoys uninterrupted existence. It continues to operate even in the event of the death, insolvency, or exit of any member.
4. Easy Transferability
Ownership can be transferred by transferring shares. This makes it easy to bring in new partners or sell the business.
5. Borrowing Capacity
Pvt Ltd companies enjoy higher credibility with banks and financial institutions, making it easier to secure loans and credit facilities.
6. Owning Property
Being a juristic person, the company can acquire, own, enjoy, and alienate property in its own name.
7. Management & Ownership
Separation of management and ownership allows professionals to manage the company while shareholders enjoy the profits.
8. Dual Relationship
A person can be a shareholder (owner) and a director (employee) at the same time, earning both dividends and a salary.
9. FDI Allowed
100% Foreign Direct Investment (FDI) is allowed in many sectors under the automatic route, attracting global investors.
10. Brand Value
The "Pvt Ltd" tag adds immense prestige and trust to your business name, attracting better customers and talent.
Benefits of Registering a Private Limited Company:
Why do successful entrepreneurs choose the Private Limited structure? It's not just about compliance; it's about unlocking growth potential. Here are the compelling benefits:
Asset Protection
Your personal savings and property are completely safe. In a Pvt Ltd company, liability is strictly limited to the company's assets.
Credibility & Trust
The "Pvt Ltd" suffix is a mark of corporate prestige. It builds instant trust with customers, vendors, and potential partners.
Easy Fundraising
Investors (VCs and Angels) only invest in Pvt Ltd companies. It allows you to issue equity shares in exchange for capital.
Tax Benefits
Enjoy lower corporate tax rates (22% for existing, 15% for new manufacturing) and tax holidays under the Startup India scheme.
Attract Top Talent
Only Pvt Ltd companies can offer Employee Stock Option Plans (ESOPs), a powerful tool to attract and retain high-quality employees.
Global Expansion
With 100% FDI allowed, it's the easiest structure for foreign companies to set up a subsidiary or invest in India.
Join thousands of successful businesses registered with IncorpX!
Difference Between Private Limited Company and Other Business Structures:
Choosing the right business structure is the first step towards success. While a Private Limited Company (Pvt Ltd) is the most popular choice for startups due to its funding potential and limited liability, other structures like Limited Liability Partnership (LLP) or Sole Proprietorship might suit smaller businesses. Below is a detailed comparison to help you make an informed decision.
Key Feature
Private Limited Company
Public Limited Company
LLP (Limited Liability Partnership)
Sole Proprietorship
Partnership Firm
Applicable Law
Governed by Companies Act, 2013
Governed by Companies Act, 2013
Regulated under LLP Act, 2008
No formal governing Act
Regulated under Partnership Act, 1932
Ownership Structure
2 to 200 shareholders
Unlimited public shareholders
Minimum 2 partners
Single owner/operator
2 to 50 partners
Liability Protection
Liability limited to shareholding
Liability limited to shareholding
Limited to capital contribution
Owner bears unlimited liability
Partners have unlimited liability
Legal Entity Status
Recognized as separate legal entity
Recognized as separate legal entity
Recognized as separate legal entity
Not a separate legal entity
Not a separate legal entity
Registration
Mandatory registration with ROC
Mandatory registration with ROC
Registration required under MCA
No registration required
Optional registration
Minimum Capital
No minimum capital requirement
High minimum capital threshold
No minimum capital requirement
Funded by owner's savings
No capital restrictions
Taxation
Corporate tax (22%-30%)
Corporate tax rates apply
Flat 30% on profits
Taxed as personal income
Taxed as individual income
Compliance
High compliance, annual reporting
Very high compliance with disclosures
Moderate compliance requirements
Minimal compliance burden
Minimal compliance burden
Governance
Managed by appointed directors
Controlled by board of directors
Run by designated partners
Fully controlled by owner
Jointly managed by all partners
Ownership Transfer
Transfer restricted and needs approval
Ownership freely transferable
Transfer subject to partnership terms
Not transferable
Requires partner consent
Business Continuity
Perpetual succession
Continues regardless of ownership changes
May dissolve if not reconstituted
Ends with owner's death or exit
Dissolves unless reformed
FDI (Foreign Investment)
Permitted in most sectors
Permitted with sectoral caps
Allowed with government approval
Foreign investment not permitted
Foreign investment not permitted
Best For
Startups, growth-focused companies
Established, large enterprises
Service-based or professional firms
Independent professionals, shop owners
Small family-run businesses
Examples
Swiggy, Zomato
Infosys, TCS
Legal or IT consulting firms
Freelancers, local vendors
Traditional retail stores
Pros and Cons of Registering a Private Limited Company:
Explore the comprehensive pros and cons of forming a Private Limited Company (Pvt Ltd) in India. This table provides an in-depth comparison of essential factors such as limited liability, fundraising capability, compliance responsibilities, and business continuity to help you make an informed decision for your startup or business venture.
Aspect
Advantages
Disadvantages
Limited Liability
Shareholders' personal assets are protected. For example, if a shareholder invests ₹5 lakhs, they are not liable beyond this, even if the business incurs a ₹50 lakh loss.
For certain financial arrangements, directors may need to provide personal guarantees, which can expose them to personal financial risk.
Separate Legal Entity
Operates independently from its owners. For instance, ABC Pvt Ltd can own assets like property and enter into contracts in its own name.
Maintaining this legal status requires submitting formal documents like MOA and AOA, along with annual filings.
Perpetual Succession
The company continues to exist despite any changes in ownership. Example: A Pvt Ltd business passed seamlessly to the next generation.
Share transfers involve legal procedures and approvals, making urgent transitions less flexible.
Fundraising Potential
Attracts angel investors and venture capitalists easily. Example: XYZ Pvt Ltd raised ₹2 crores by issuing equity shares.
Equity is limited to 200 shareholders, restricting large-scale public investments.
Business Credibility
The “Pvt Ltd” suffix increases brand credibility and trust. Many clients and vendors prefer working with Pvt Ltd entities.
Mandatory disclosure of financials may expose sensitive data like profit margins to competitors.
Tax Advantages
Eligible for benefits under government startup schemes. For instance, some tech startups save up to ₹10 lakhs under tax exemptions in the first few years.
Corporate tax returns and audits must be filed regularly, increasing the company's administrative burden.
Flexible Ownership
Shares can be transferred or sold, enabling investor exits or onboarding new partners easily. Example: DEF Pvt Ltd welcomed new investment via share transfer.
Approvals are required for share transfers, which can slow down decision-making in time-sensitive situations.
Professional Management
Clearly defined director roles ensure systematic governance. Example: ABC Pvt Ltd avoided internal disputes through board-assigned duties.
Collective decision-making can delay responses, especially in startups requiring fast execution.
Continuity and Expansion
Facilitates long-term planning and scalability. Example: XYZ Pvt Ltd expanded globally without altering its core structure.
Dissolving the company is legally complex and can be time-consuming and costly.
Compliance Standards
Strict reporting ensures transparency, building trust. For example, ABC Pvt Ltd secured large contracts by demonstrating regulatory compliance.
Failure to meet compliance can result in heavy fines, disqualification of directors, or legal actions.
Cost of Formation
Initial setup costs are justified by long-term returns. Example: ABC Pvt Ltd spent ₹50,000 on registration but earned ₹10 lakhs in the first year.
Higher formation and annual maintenance costs compared to sole proprietorships or partnerships due to legal and audit requirements.
Minimum Requirements for Private Limited Company Registration in India
Before starting your Pvt Ltd company registration, ensure you meet all the statutory requirements mandated by the Companies Act, 2013. Here is a comprehensive overview of the minimum criteria:
At least 2 shareholders are required (can be individuals or corporate entities)
Minimum 2 directors must be appointed (maximum 15 directors allowed)
Shareholders and directors can be the same individuals
At least one director must be an Indian resident (stayed in India for 182+ days)
No minimum capital requirement (₹1 lakh authorized capital recommended)
Director Identification Number (DIN) is mandatory for all directors
Class 3 Digital Signature Certificate (DSC) required for all directors
A registered office address in India is mandatory
Unique company name complying with MCA naming guidelines
Cost of Private Limited Company Registration in India (2026)
Understanding the complete cost breakdown for Pvt Ltd company registration helps you plan your startup budget effectively. The total cost depends on authorized capital, number of directors, and additional services required. Here is a detailed breakdown:
Component
Cost Range
Description
MCA Government Fees
₹500 to ₹2,500
Varies based on authorized capital. ₹500 for capital up to ₹1 lakh, scaling up for higher capital
Stamp Duty
₹1,000 to ₹15,000+
Depends on state of registration and authorized capital. Delhi, Maharashtra, and Karnataka have higher rates
Digital Signature Certificate (DSC)
₹800 to ₹2,000 per director
Class 3 DSC valid for 2 years required for each director
Director Identification Number (DIN)
₹500 per director
Government fee for DIN application (if applied separately)
Name Reservation (RUN)
₹1,000
Fee for reserving company name through RUN service
Professional Fees
₹999 to ₹15,000
CA/CS charges for documentation, filing, and advisory services
GST Registration
Free to ₹2,000
Government registration is free; professional assistance may have nominal charges
Total Estimated Cost
For a standard Private Limited Company with ₹1 lakh authorized capital and 2 directors, the total registration cost typically ranges from ₹5,000 to ₹15,000 including all government fees and professional charges. At IncorpX, our complete package starts at just ₹999 with all government fees payable additionally at actuals.
Company Name Guidelines for Private Limited Company Registration
Selecting the right company name is crucial for brand identity and MCA approval. The Ministry of Corporate Affairs has specific guidelines that must be followed. A well-chosen name gets approved faster and builds stronger brand recognition.
Uniqueness: The name must not be identical or similar to existing registered companies, LLPs, or trademarks
Suffix: Must end with "Private Limited" or "Pvt Ltd"
Prohibited Words: Cannot use words like "Republic," "Union," "President," "Governor," or any government authority names without approval
Restricted Words: Words like "Bank," "Insurance," "Stock Exchange," "Venture Capital" require sector-specific approvals
Trademark Check: Ensure the name does not infringe existing trademarks registered with the IP Office
Offensive Names: Names that are obscene, vulgar, or against public policy will be rejected
Relevance: The name should relate to the main business activity mentioned in the MOA
Tips for Quick Name Approval:
Use coined or invented words that are unique to your brand
Add the business activity keyword for clarity
Avoid generic names that are likely to clash with existing companies
Check name availability on MCA portal before applying
Keep 2 to 3 alternative names ready in case the first choice is rejected
Planning to protect your brand? Consider filing for Trademark Registration after company incorporation to secure exclusive rights to your company name and logo.
What Are the Documents Required for Registering a Private Limited Company?
To ensure a smooth and rejection-free registration process, it is critical to have the correct set of documents. The Ministry of Corporate Affairs (MCA) requires identity and address proof for all directors and shareholders, along with proof of the registered office address. Here is the complete checklist of documents required for Private Limited Company Registration:
Category
Document Type
Specific Examples
Purpose
For Indian Nationals
Identity Proof
PAN Card (Mandatory), Aadhaar Card, Passport, Voter ID, Driving License
Establishes the identity of directors and shareholders as per the Companies Act, 2013
Address Proof
Recent Utility Bills or Bank Statements (not older than 2 months)
Verifies residential address of Indian directors or shareholders
For Foreign Nationals
Identity Proof
Passport (Mandatory)
Primary document for verifying foreign shareholder or director identity
Address Proof
Driver's License, Bank Statement, or Residence Permit
Confirms current address of foreign individuals involved in the company
For Corporate Shareholders
Board Resolution
Signed resolution passed by the company's board
Authorizes investment in the proposed Private Limited Company
Certificate of Incorporation
Official certificate from the registrar of companies
Proof of legal existence of the corporate entity
Registered Office Proof
Utility Bill or Property Tax Receipt (not older than 30 days)
Verifies the corporate entity's registered office address
Rent Agreement / No Objection Certificate (NOC)
Rental agreement or NOC from the property owner
Grants permission to use the premises as registered office
For Company Registration
Memorandum of Association (MOA)
Document defining company objectives and scope
Outlines the business purpose and range of operations
Articles of Association (AOA)
Governing document of internal rules and structure
Provides clarity on company governance and decision-making
Consent & Declarations
Form INC-9 and DIR-2 (Director's consent & compliance declaration)
Indicates willingness and legal agreement to act as director
Digital Signature Certificate (DSC)
Issued for each proposed director
Enables secure and legally recognized electronic filings with MCA
Common Across All Categories
Director Identification Number (DIN)
Issued by MCA to every director
Unique number required for legal compliance and filings
Passport-Size Photograph
Recent photos of directors and shareholders
Used for identification and incorporation formalities
Step-by-Step Process for Private Limited Company Registration in India
Registering a Private Limited Company in India is now a completely online process through the MCA portal. At IncorpX, our expert team handles the entire incorporation lifecycle, ensuring zero rejections and quick approval. Here is the complete roadmap for your company registration journey:
Step 1: Obtain Digital Signature Certificate (DSC)
The first step is obtaining Class 3 Digital Signature Certificates for all proposed directors. Since the MCA filing process is entirely online, DSCs are mandatory for digitally signing all incorporation documents. A DSC serves as your electronic identity and ensures secure, legally valid submissions. DSCs are issued by government-authorized Certifying Authorities and are typically valid for 2 years. At IncorpX, we help you obtain DSCs from trusted agencies within 24 to 48 hours.
Step 2: Apply for Director Identification Number (DIN)
Every individual who wishes to become a director must obtain a unique Director Identification Number. DIN is a lifetime identification that remains valid even if you join other companies or resign from existing directorships. For new company registrations, DINs for up to 3 directors are automatically allotted through the SPICe+ incorporation form itself, eliminating the need for separate applications. Foreign nationals can also apply for DIN using their passport and overseas address proof.
Step 3: Reserve Your Company Name (RUN Service)
Choosing the right company name is crucial for brand identity. We help you select a unique name that complies with MCA naming guidelines and check its availability on the MCA portal. You can reserve your name through the RUN (Reserve Unique Name) service or apply directly with the SPICe+ form. The name reservation is valid for 20 days, and you can propose up to 2 name choices. If rejected, you can reapply with alternative names without additional government fees.
Step 4: Draft MOA and AOA Documents
The Memorandum of Association (MOA) and Articles of Association (AOA) are the foundational legal documents of your company. The MOA defines the company's objectives, scope of activities, and authorized capital structure. The AOA outlines internal management rules, director powers, meeting procedures, and shareholder rights. Our expert CS team drafts these documents according to MCA specifications and your business requirements.
Step 5: File SPICe+ Incorporation Form
SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) is the main incorporation form that consolidates multiple registrations into a single application. Through SPICe+, you can apply for company incorporation, PAN, TAN, EPFO, ESIC, GSTIN, and even open a bank account. We file SPICe+ Part B along with AGILE-PRO-S for GST and shop establishment registration, ensuring all required documents are correctly attached and digitally signed.
Step 6: Receive Certificate of Incorporation (CoI)
Once the Registrar of Companies (RoC) verifies and approves all documents, they issue the Certificate of Incorporation. This certificate is the legal proof of your company's existence and includes your unique 21-character Corporate Identification Number (CIN). Along with the CoI, you receive the company's PAN, TAN, and approved MOA and AOA. The entire process typically takes 7 to 10 working days from document submission.
Step 7: Open Corporate Bank Account
After receiving your Certificate of Incorporation, the next step is opening a current account in the company's name. Through SPICe+ AGILE-PRO-S, a request is automatically sent to partner banks for account opening. You will need to submit the CoI, MOA, AOA, PAN card, and a board resolution authorizing the signatories. We guide you through the bank documentation and help you choose the right banking partner for your business needs.
Get your company registered in just 7 to 10 days with IncorpX!
After Incorporation: Essential Steps for Your New Pvt Ltd Company
Congratulations on registering your Private Limited Company! However, incorporation is just the beginning. There are several important steps you must complete to ensure your company is fully operational and compliant. Here is a comprehensive post-registration checklist:
1. Open a Corporate Current Account
Open a current account in the company's name within 7 to 15 days of incorporation. This is mandatory for all business transactions. You will need the Certificate of Incorporation, MOA, AOA, PAN card, board resolution, and identity proof of directors. Many banks like HDFC, ICICI, and Axis offer dedicated startup accounts with zero balance requirements.
2. Deposit Share Capital
Transfer the subscribed share capital from shareholders to the company's bank account within 60 days of incorporation. Issue share certificates to all shareholders within 60 days of share allotment. Maintain the Register of Members with complete shareholding details.
3. File Form INC-20A (Commencement of Business)
Every company incorporated after November 2019 must file Form INC-20A within 180 days of incorporation. This declaration confirms that all subscribers have paid their subscribed share capital and the company is ready to commence business operations. Failure to file can result in the company being struck off by the RoC.
4. Appoint a Statutory Auditor
Appoint a practicing Chartered Accountant as the company's statutory auditor within 30 days of incorporation. File Form ADT-1 with the RoC within 15 days of the appointment. The auditor will conduct the annual audit and certify financial statements.
5. Complete GST Registration
If your business involves taxable supply of goods or services, complete GST registration. While GSTIN application is initiated through SPICe+ AGILE-PRO-S, you may need to complete additional steps on the GST portal to activate your registration.
6. Register for Professional Tax
Depending on your state, register for Professional Tax if you have employees or if your directors receive remuneration. States like Maharashtra, Karnataka, and West Bengal mandate Professional Tax registration.
Private Limited Companies must maintain various statutory registers including Register of Members, Register of Directors, Register of Charges, Minutes Book for Board and General Meetings, and Register of Contracts. These can be maintained digitally or physically at the registered office.
9. Apply for Startup India Recognition
If your company is an innovative startup, consider applying for DPIIT Startup India Recognition. This provides benefits like tax exemption for 3 years, self-certification for labor and environmental laws, easier public procurement, and fast-track patent applications.
10. Protect Your Brand
Secure your company name and logo by filing for Trademark Registration. This gives you exclusive rights to use your brand name across India and prevents competitors from using similar names.
Annual Compliance Requirements for Private Limited Companies in India
Registering your Private Limited Company is just the first step. To maintain legal validity, avoid penalties, and keep your company in good standing with the Registrar of Companies, it is essential to comply with MCA regulations and other statutory requirements. Regular filings, audits, and board meetings ensure your company remains compliant, credible, and audit-ready. Here is a comprehensive compliance checklist for Pvt Ltd companies:
Compliance
Requirement Details
Due Date
Penalty for Non-Compliance
Annual Return (MGT-7A)
File Form MGT-7A containing details of shareholders, directors, and company activities with the RoC.
Within 60 days of AGM
₹100 per day of delay, plus additional penalties
Financial Statements (AOC-4)
Submit Form AOC-4 including audited balance sheet, profit and loss account, and auditor's report.
Within 30 days of AGM
₹100 per day of delay for company and ₹50 per day for officers
Board Meetings
Hold a minimum of 4 board meetings per financial year with a maximum gap of 120 days between meetings.
Quarterly (every 3 months)
₹25,000 for company, ₹5,000 for each director
Annual General Meeting (AGM)
Conduct AGM to approve financials, appoint auditors, and discuss key resolutions with shareholders.
By September 30th each year
₹1 lakh for company, ₹25,000 for each officer in default
Director KYC (DIR-3 KYC)
Each director must submit Form DIR-3 KYC to validate and update their details in MCA records.
By September 30th annually
DIN marked as "Deactivated" with ₹5,000 penalty for reactivation
Income Tax Return (ITR-6)
File Form ITR-6 declaring company income, deductions, and tax liabilities with the Income Tax Department.
By October 31st (if audit required)
₹5,000 to ₹10,000 late fee plus interest on tax due
Statutory Audit
Conduct annual financial audit by a practicing Chartered Accountant registered with ICAI.
Before AGM each year
Qualification in audit report affects company credibility
GST Returns
File monthly GSTR-1, GSTR-3B and annual GSTR-9 returns if registered under GST.
Monthly and annually
₹50 per day per return (₹20 for Nil returns) up to ₹10,000
TDS/TCS Returns
File quarterly TDS/TCS returns (Form 24Q, 26Q, 27Q) if company has deducted tax on payments.
Quarterly
₹200 per day of delay under Section 234E
Commencement of Business
File Form INC-20A declaring receipt of subscribed capital and readiness to commence business.
Within 180 days of incorporation
Company may be struck off; ₹50,000 penalty
Need help with annual compliance? Explore our Annual Compliance Services to ensure your company stays compliant year-round.
Why Choose IncorpX for Private Limited Company Registration?
IncorpX is trusted by over 10,000 entrepreneurs across India for hassle-free company registration. Here is what sets us apart:
100% Digital Process: Complete your registration from anywhere in India without visiting any office
Transparent Pricing: No hidden charges. Professional fees starting at just ₹999
Fast Incorporation: Get your company registered in as fast as 7 working days
Expert Support: Dedicated CA and CS experts assigned to each client
End-to-End Service: From DSC to bank account opening and GST registration
Startup India Ready: Assistance with DPIIT recognition and tax exemptions
Zero Rejection Policy: Document review before submission to prevent rejections
Post-Incorporation Support: Ongoing compliance assistance and annual filing support
Related Services for Your Business
Beyond Private Limited Company registration, IncorpX offers a comprehensive suite of business services to help you launch, grow, and stay compliant. Explore our related services:
Stay compliant with MCA and Income Tax requirements. Our experts handle all annual filings and audits for you.
Frequently Asked Questions About Private Limited Company Registration
Starting a Private Limited Company in India is a significant milestone for every entrepreneur. Understanding the registration process, documents required, costs involved, and post-incorporation requirements can make your journey smoother. Below, we answer the most commonly asked questions about Pvt Ltd company registration to help you make informed decisions.
These FAQs cover everything from eligibility requirements and SPICe+ form filing to compliance obligations and tax benefits. Whether you are a first-time founder or an experienced business owner, these answers will guide you through the entire company incorporation process in India.
As per the Companies Act, 2013, registering a Private Limited Company in India requires a minimum of two directors, two shareholders, and at least one Indian resident director.
Capital refers to the investment made by shareholders in the company. Authorised capital is the maximum amount up to which shares can be issued and is declared during incorporation. Paid-up capital is the actual amount received in the company's bank account from shareholders, against which share certificates are issued.
No. Once the company is incorporated, a corporate bank account must be opened. The share capital can be deposited within two months from the date of incorporation.
Yes, a Private Limited Company can operate multiple businesses as long as the activities are included in the Memorandum of Association (MoA) and approved by the Registrar of Companies (RoC).
For Directors/Shareholders: PAN card, Aadhaar card/Passport, and current address proof (utility bill or bank statement).
For Company Registration: Digital Signature Certificate (DSC), Memorandum of Association (MoA), Articles of Association (AoA), and proof of registered office address.
For Corporate Shareholders: Board Resolution and Certificate of Incorporation.
Yes, Non-Resident Indians (NRIs) and foreign nationals can become directors in a Private Limited Company, provided there is at least one Indian resident director.
Yes, you can use your residential address as the registered office for your Private Limited Company. However, all official communication from the RoC and government will be sent to this address.
MoA (Memorandum of Association) outlines the company's objectives and scope of activities. AoA (Articles of Association) defines the internal rules and regulations, including director powers, meeting procedures, and governance framework. These legal documents are drafted by professionals during the incorporation process.
No, a commercial office space is not mandatory. You can use a residential or rented home address as your registered office. The address can be updated later by notifying the RoC once you shift to a commercial or corporate office.
No, a Private Limited Company requires at least two directors and two shareholders. However, a single individual can opt for a One Person Company (OPC), which offers similar benefits and allows a sole shareholder.
SPICe+ (Simplified Proforma for Incorporating Company Electronically Plus) is an integrated e-form introduced by the Ministry of Corporate Affairs (MCA) to streamline the company registration process in India. It offers multiple services in a single application, including:
Company name reservation
Director Identification Number (DIN) allotment
PAN and TAN issuance
EPF and ESIC registration
Opening of a business bank account
Using SPICe+ ensures faster processing, fewer errors, and simplified compliance for startups and businesses.
Registering a Private Limited Company usually takes around 10 to 15 working days, depending on document readiness and approval from the Ministry of Corporate Affairs (MCA). Timely submission of accurate documents can speed up the registration process.
Once your company is successfully registered, you should:
Open a current bank account in the company's name
File INC-20A for the Certificate of Commencement within 180 days
Appoint a statutory auditor within 30 days of incorporation
Ensure ongoing annual compliance like board meetings and ROC filings
These steps are crucial to activate your business legally and maintain good standing.
No, a company seal is no longer mandatory for Private Limited Companies under the revised Companies Act. Digital and physical signatures on legal documents are considered valid.
A Digital Signature Certificate (DSC) is an encrypted digital key used to sign electronic documents securely. It is compulsory for signing e-forms such as SPICe+ and other filings during the company registration process in India.
If your proposed name is not approved by the MCA, you can reapply with an alternate name through the SPICe+ form. There are no additional government fees for resubmission if done within the permitted resubmission window.
To ensure smooth and timely registration of your company:
Submit all documents accurately and in the correct format
Choose a unique, MCA-compliant company name
Respond to MCA queries or resubmissions promptly
Working with professionals can also prevent common registration errors.
Private Limited Companies must meet annual compliance obligations, which include:
Holding a minimum of four board meetings per year
Filing Annual Returns via Forms AOC-4 and MGT-7
Filing Income Tax Returns using ITR-6
Completing Director KYC via Form DIR-3 KYC
Maintaining proper accounting records and statutory registers
Timely compliance avoids legal issues and ensures smooth operations.
Failure to meet statutory compliance requirements may result in:
Late filing penalties and fines
Legal notices from the MCA
Disqualification of directors
Company status being marked as inactive or struck off
Regular compliance ensures legal safety and financial health of the business.
No, a Private Limited Company is not allowed to raise capital from the public. It can, however, raise funds through private placements, venture capitalists, angel investors, or loans from financial institutions.
Private Limited Companies can benefit from lower corporate tax rates (currently 22%), startup tax exemptions under Section 80-IAC, and other deductions available through various government initiatives for eligible companies.
Director: Responsible for managing the company's day-to-day operations and ensuring legal compliance.
Shareholder: Holds equity in the company but may not be involved in its daily functioning.
Limited liability means shareholders are only responsible up to the amount they invested. Personal assets remain protected from business debts or losses beyond their shareholding.
Yes, salaried individuals can be directors in a Private Limited Company, subject to any restrictions in their employment agreement.
GST registration is compulsory if:
Annual turnover exceeds ₹40 lakhs (goods) or ₹20 lakhs (services).
Your company deals in inter-state supply of goods or services.
No minimum turnover is required to start a Private Limited Company. You can register and operate even without any initial sales or business activity.
Yes, a Private Limited Company can convert into other structures like an LLP or a Public Limited Company by following the legal procedures outlined in the Companies Act, 2013.
CIN is a 21-character unique identifier assigned to every registered company by the Ministry of Corporate Affairs (MCA). It reveals the company's registration details including state, year, and type of entity.
DIN is a mandatory identification number issued by the MCA for individuals who wish to become directors in Indian companies. It must be quoted in all official documents related to directorship.
Protection through limited liability.
Separate legal identity from owners.
Continuous existence regardless of ownership changes.
Greater funding opportunities from investors and banks.
Eligibility for tax exemptions and incentives.
Higher compliance costs and statutory requirements.
Involves a more detailed registration process.
Requires a minimum of two directors, reducing individual control.
No, Provident Fund (PF) and Goods & Services Tax (GST) are not automatically applicable. They become mandatory only when your business crosses specific thresholds, similar to any other business structure.
Consider a Pvt Ltd structure if you:
Need legal protection for personal assets.
Plan to raise capital through investors or loans.
Are prepared to handle regulatory and tax compliance regularly.
Yes, Private Limited Companies can undertake Corporate Social Responsibility (CSR) activities, especially if they meet the financial criteria outlined under Section 135 of the Companies Act.
Once the company is incorporated, a current account needs to be opened in the name of the company for transactions. Your advisor will guide you through the process of choosing the bank that you want to open the account with and get the documents like certificate of incorporation, Memorandum and Articles of Association, board resolution, copy of PAN allotment letter, and utility bill.
Authorized capital is the maximum value of equity shares that can be issued by a company. On the other hand, paid up capital is the amount of shares issued by the company to shareholders. Authorized capital can be increased any time after incorporation to issue additional shares to the shareholders.
The Board of Directors is required to appoint a practicing Chartered Accountant within 30 days of Incorporating a Private Limited Company.
Shares can be transferred by executing a share transfer deed, board meeting for approval of the transfer and updating the company's records.
Changing Company Name: To change the name of a Private Limited Company, you need to follow the way given by the Ministry of Corporate Affairs in India.
Dividends are distributed to shareholders based on the company's profits and policies, post board approval.
A Private Limited Company is governed by the Companies Act, 2013 and can issue shares to raise equity. An LLP is governed by the LLP Act, 2008 and partners contribute capital without share issuance. Pvt Ltd companies have higher compliance requirements but better fundraising options, while LLPs have lower compliance and are ideal for professional services firms.
Technically, yes. There is no minimum capital requirement for Pvt Ltd company registration in India. However, you need to declare an authorized capital in the MOA, and stamp duty is calculated based on this amount. Most startups begin with ₹1 lakh authorized capital.
You can check company name availability on the MCA portal (mca.gov.in) using the 'Check Company Name' feature. The name should not be identical or similar to existing registered companies, LLPs, or registered trademarks.
If Form INC-20A is not filed within 180 days of incorporation, the company may be struck off by the Registrar of Companies. Additionally, directors may face disqualification and penalties of ₹50,000 or more may be imposed.
Generally, government employees cannot become directors in Private Limited Companies due to service rules prohibiting private business. However, they can be shareholders. Retired government employees face no such restrictions.
To add a new director after incorporation, you need to obtain DIN for the proposed director, pass a board resolution, file Form DIR-12 with the MCA within 30 days, and update the company records accordingly.
Yes, a Pvt Ltd company can be converted to an LLP by following the procedure under Section 56 of the LLP Act, 2008. All shareholders must become designated partners, and there should be no security interest subsisting on the company's assets.
A Company Secretary ensures statutory and regulatory compliance, maintains company records, files MCA forms, and advises the board on governance matters. Companies with paid-up capital above ₹5 crore must appoint a full-time Company Secretary.
No, a registered office address is mandatory for company incorporation. However, you can use a residential address, virtual office address, or rented premises as your registered office. The address can be changed later by filing Form INC-22.
Stamp duty varies by state and authorized capital. For example, Delhi charges 0.15% of authorized capital, Maharashtra charges ₹1,000 for up to ₹5 lakh capital, and Karnataka has a flat ₹500 plus sliding scale based on capital. Your CA or CS can provide exact calculations.
Private Limited Companies do not have the concept of sleeping partners like partnership firms. However, a person can be a shareholder without being a director, effectively having an investment role without management responsibility.
The company name reserved through RUN (Reserve Unique Name) service is valid for 20 days from the date of approval. You must complete the incorporation process within this period, or the name reservation will lapse.
While it is not legally mandatory to hire a CA or CS, professional assistance is highly recommended. Experts ensure accurate document preparation, proper MCA filing, faster approval, and compliance with all legal requirements, reducing the risk of rejection.
PAN and TAN are issued simultaneously with the Certificate of Incorporation through the SPICe+ process. You will receive them immediately upon incorporation. There is no separate application required.
