Complete Payroll Management
with 100% Compliance
- Starting @
₹2,999/month
Only
Accurate Salaries. Statutory Compliance. Zero Penalties.
Monthly Salary Processing
PF & ESI Compliance
TDS Calculation & Filing
Payslip Generation
Leave & Attendance Management
Full & Final Settlement
Expert Consultation in Minutes
What Sets Us Apart
Expert HR Professionals
2,500+ Employees Managed
100% On-Time Processing
0
Companies Incorporated
Successfully incorporated across India
0
Client Satisfaction
Rated excellent by our customers
0
Years of Experience
Serving businesses since 2020
0
Expert Consultants
Specialists in company formation
HEAR WHAT OUR CUSTOMERS HAVE TO SAY
India's one of the highest-rated legal tax and compliance guidance platform.
4.9 out of 5
(8521)
Verified
Siddhu ManojFounder & CEO of Two-LYP Computations Pvt. Ltd.
“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”
Abhishek LohaniDirector at Lohani Learnings
“Company is good and service is also smooth. I used their compliance service and the response was timely with no delay and price are also convenient. They are always available to cater your need.”
Chandan Kr. ChaudharyFounder of Creative Minds
“I am very satisfied with the team of IncorpX for providing the top notch services. Team of IncorpX was giving the update on daily basis was one of the best thing which I experience in Corporate. keep doing it. Thank you!”
Jayavijaya SJFounder of Agro Farms
“Don't think twice.Got my company incorporates here. Tbh very impressed by the quality of service provided by this team. Very organized and friendly team. Had a smooth and peaceful experience. Timely regular updates were provided by the team. Overall a great experience.”
Anoop KrishnanFounder of EIGHTH DAY FORGE
“It's rare to find a service provider who makes the process feel personal - IncorpX absolutely did. From day one, they patiently explained every detail without any jargon, making it easy to understand and stress-free. There was zero chasing, no delays-just efficient, smooth execution all the way through. I felt supported, heard, and confident at every step of registering my company EIGHTH DAY FORGE (OPC) Private Limited. Thanks to Mr. Sriram and his wonderful team.”
Ramesh LankeFounder of EKnal Technologies
“IncorpX made the entire registration process for our company, EKnal Technologies, smooth and stress-free. Their team was professional, efficient, and incredibly supportive from start to finish. Highly recommend them to any founder looking for a reliable partner in their business journey! Special shoutout to Sriram and Aswin-your support, clarity, and responsiveness made the whole process incredibly smooth.”
700+
Businesses Incorporated Every Month
1000+
Ratings Trusted by 2000+ Clients
250+
Professional Network
WHY CHOOSE US?
Expert Legal Team
Experienced legal experts in company formation and corporate law.
Fast Turnaround
Kickstart your venture with efficient company setup, generally processed within a week.
Dedicated Support
Personal manager by your side, every step of the way and beyond.
Complete Documentation
We handle all paperwork and ensure full legal compliance.
Business Growth Tools
Free business resources to fuel your company's success from day one.
24/7 Customer Service
Round-the-clock assistance for all your concerns.
Need Hassle-Free Payroll Management for Your Business?
Let our HR experts handle your payroll, statutory compliance, and employee management while you focus on growing your business.
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
Our startup expert will connect with you & complete legalities.
3. Streamline Your HR & Payroll
Comprehensive payroll services that ensure timely salaries, accurate deductions, and 100% statutory compliance.
SIMPLE & TRANSPARENT PRICING
MOST POPULAR
HR & Payroll Services Package
₹2999 /one-time
Complete within 7 days
7-day turnaround 100% guaranteed
Monthly Salary Processing
PF & ESI Registration & Filing
TDS on Salary Computation
Professional Tax Compliance
Payslip Generation
Leave & Attendance Tracking
Reimbursement Processing
Full & Final Settlement
Form 16 Generation
Dedicated HR Manager
*Government fees are additional and vary based on company structure
4.9/5 based on 1000+ reviews
Money back guarantee
Secure payment
Top rated service
IncorpX Prime
An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
HR & Payroll Services encompass the complete management of employee compensation, statutory deductions, and compliance requirements that every business in India must fulfill. Whether you have 5 employees or 500, managing payroll accurately and on time is critical to maintaining employee trust and avoiding legal penalties.
In India, payroll management involves compliance with multiple statutory requirements including the Employees' Provident Fund (EPF) Act, Employees' State Insurance (ESI) Act, Professional Tax Act, Payment of Wages Act, and Income Tax Act. Each of these regulations has specific filing deadlines, calculation methods, and penalty provisions for non-compliance.
Professional payroll services go beyond simple salary calculations. They include tax-efficient salary structuring, automated statutory compliance, leave and attendance management, expense reimbursements, and comprehensive HR support. A well-managed payroll system ensures employees receive accurate salaries on time while the company stays compliant with all labor laws.
At IncorpX, our HR & Payroll services are designed to take the burden of payroll management off your shoulders. Our experienced HR professionals handle everything from monthly salary processing to annual Form 16 generation, ensuring your employees are happy and your business stays compliant. We use advanced payroll software combined with expert oversight to deliver error-free payroll every month.
What is Payroll Management?
Payroll Management is the process of calculating employee salaries, deducting applicable taxes and contributions, and disbursing net salaries to employees on a predetermined date each month. It is one of the most critical HR functions and directly impacts employee satisfaction and company reputation.
Effective payroll management ensures that employees receive their rightful compensation, including basic salary, allowances, bonuses, and reimbursements, minus statutory deductions like Provident Fund (PF), Employee State Insurance (ESI), Professional Tax, and Tax Deducted at Source (TDS). It also involves maintaining accurate records for audit and compliance purposes.
The complexity of payroll increases with the size of the organization and the variety of compensation structures. Different employees may have different salary components, tax slabs, exemptions, and benefit structures. Managing all these variables manually can lead to errors, delays, and compliance issues.
Key Components of Payroll Management:
Salary Computation:
Calculating gross salary including basic pay, HRA, conveyance, special allowances, and performance bonuses.
Statutory Deductions:
Computing PF, ESI, Professional Tax, and TDS as per applicable rates and slabs.
Net Salary Disbursement:
Transferring net pay to employee bank accounts through NEFT/IMPS/UPI.
Compliance Filing:
Monthly and annual filings with PF, ESI, and Income Tax departments.
Did You Know?
According to industry studies, 40% of small businesses incur penalties each year due to payroll compliance errors. Outsourcing payroll to experts can eliminate these risks and save your business from costly penalties and legal complications.
Components of a Salary Structure:
Understanding the components of a salary structure is essential for both employers and employees. A well-designed salary structure balances take-home pay with tax-efficient components and statutory compliance.
Salary Component
Description
Tax Treatment
Basic Salary
The core component of salary, typically 40-50% of CTC. Forms the basis for PF and gratuity calculations.
Fully Taxable
House Rent Allowance (HRA)
Allowance for rental expenses. Partially exempt under Section 10(13A) if employee pays rent.
Partially Exempt
Dearness Allowance (DA)
Compensation for inflation, common in government and PSU salaries.
Fully Taxable
Conveyance Allowance
Reimbursement for travel expenses to office. Post-2018, exempt up to ₹1,600/month if part of transport allowance.
Conditionally Exempt
Special Allowance
Flexible component used to structure salary as per company policy.
Fully Taxable
Leave Travel Allowance (LTA)
Reimbursement for travel expenses during leave. Exempt for 2 journeys in a block of 4 years.
Exempt with Conditions
Medical Allowance
Allowance for medical expenses. Post-2018 changes, medical reimbursement merged with standard deduction.
Taxable
Performance Bonus
Variable pay linked to individual or company performance.
Fully Taxable
Provident Fund (Employer)
Employer's contribution towards EPF (12% of basic + DA).
Exempt up to limit
Gratuity
Retirement benefit payable after 5 years of continuous service.
Exempt up to ₹20 lakhs
What Are the Key Features of Our HR & Payroll Services?
Our comprehensive HR & Payroll services are designed to handle every aspect of employee compensation and statutory compliance. Here's what sets our services apart:
1. Timely Salary Processing
Guaranteed on-time salary disbursement every month. We process payroll 3 days before your pay date to ensure zero delays.
2. 100% Statutory Compliance
Complete compliance with PF, ESI, Professional Tax, TDS, and labor law requirements. No penalties, no surprises.
3. Automated Payslip Generation
Professional payslips delivered to employees via email with detailed breakup of earnings and deductions.
4. Accurate TDS Computation
Precise calculation of TDS on salary based on employee declarations, investments, and applicable tax regime.
5. Leave Management
Complete leave tracking including earned leave, casual leave, sick leave, and LOP calculations with balance reporting.
6. Reimbursement Processing
Systematic handling of travel, medical, telephone, and other expense reimbursements as per company policy.
7. Form 16 Generation
Annual Form 16 generation for all employees with accurate TDS details for income tax filing.
8. Full & Final Settlement
Complete F&F processing for exiting employees including gratuity, leave encashment, and clearance documentation.
9. MIS Reports
Comprehensive monthly and annual payroll reports including cost analysis, department-wise summaries, and variance reports.
10. Dedicated HR Support
Assigned HR manager for your account to handle queries, special requests, and employee communications.
Our Comprehensive HR & Payroll Services:
We offer end-to-end HR and payroll management solutions tailored to businesses of all sizes:
Service Category
Services Included
Frequency
Payroll Processing
Salary calculation, deductions, net pay computation, bank file generation, salary disbursement
Documentation, offer letter generation, joining formalities, statutory registrations
As Required
Exit Management
Full & final settlement, gratuity calculation, experience letter, relieving letter
As Required
Benefits of Outsourcing HR & Payroll Services:
Outsourcing your payroll to professionals offers numerous advantages that go beyond cost savings:
Save Time & Resources
Free up your HR team from repetitive payroll tasks. Focus on strategic HR activities like talent acquisition and employee engagement.
Ensure Compliance
Stay compliant with ever-changing labor laws and tax regulations. Avoid penalties from PF, ESI, and income tax authorities.
Reduce Errors
Eliminate manual calculation errors with automated systems and expert review. Accurate payroll means happy employees.
Cost Efficiency
Save on the cost of hiring a dedicated payroll team, software licenses, and training. Pay only for what you need.
Data Security
Payroll data is confidential. Our secure systems ensure employee salary information is protected from unauthorized access.
Scalability
Whether you hire 5 or 50 new employees, our services scale with your growth without additional infrastructure.
Join 500+ businesses that trust IncorpX for their payroll needs!
Statutory Compliance Requirements for Payroll in India:
Every employer in India must comply with various statutory requirements related to payroll. Understanding these obligations is critical to avoid penalties and legal complications:
Statute
Applicability
Employer Contribution
Employee Contribution
Due Date
Employees' Provident Fund (EPF)
Establishments with 20+ employees; employee salary up to ₹15,000/month
12% of Basic + DA (3.67% to EPF, 8.33% to EPS)
12% of Basic + DA
15th of following month
Employees' State Insurance (ESI)
Establishments with 10+ employees in notified areas; employee salary up to ₹21,000/month
3.25% of Gross Wages
0.75% of Gross Wages
15th of following month
Professional Tax
Applicable in most states; varies by state legislation
Registration and filing required
Deducted from salary (max ₹2,500/year)
Varies by state
TDS on Salary (Section 192)
All employers paying salary above basic exemption limit
Deduct and deposit TDS; file quarterly returns
As per applicable tax slab
7th of following month
Labour Welfare Fund
Varies by state; applicable to specified industries
Nominal contribution as per state rules
Nominal contribution
Half-yearly/Annually
Gratuity
Establishments with 10+ employees; payable after 5 years of service
15 days salary for each completed year of service
Not applicable
On resignation/retirement
Minimum Wages Act
All establishments; rates vary by state and industry
Must pay at least minimum wage as notified
Not applicable
Ongoing
Payment of Bonus Act
Establishments with 20+ employees; employees earning up to ₹21,000/month
8.33% to 20% of salary earned during the year
Not applicable
Within 8 months of FY end
Penalties for Non-Compliance:
Non-compliance with statutory payroll requirements can result in significant penalties and legal consequences:
Compliance Area
Penalty for Non-Compliance
Additional Consequences
EPF Late Payment
Interest @ 12% p.a. + damages up to 100% of arrears
Criminal prosecution for willful default
ESI Non-Compliance
Interest @ 12% p.a. + damages up to 25% of contribution
Denial of medical benefits to employees
TDS Non-Deposit
Interest @ 1.5% per month + penalty under Section 271C
Prosecution and imprisonment up to 7 years
Professional Tax Delay
Varies by state; typically 10-15% of tax amount
Additional interest and legal proceedings
Minimum Wage Violation
Fine up to ₹10,000; imprisonment up to 3 months
Employee can claim back wages with interest
Gratuity Non-Payment
Simple interest + possible imprisonment
Recovery through controlling authority
Our Payroll Processing Workflow:
We follow a systematic payroll processing workflow to ensure accuracy, compliance, and timely disbursement every month:
Step 1: Data Collection (1st - 5th of Month)
We collect attendance data, leave records, new joinee details, exit information, and any variable inputs like overtime, incentives, or reimbursements from your HR team through our secure portal or email.
Step 2: Payroll Processing (6th - 20th of Month)
Our team processes the payroll including salary calculation, statutory deductions (PF, ESI, TDS, PT), leave adjustments, and arrears/adjustments. Each calculation is reviewed for accuracy.
Step 3: Review & Approval (21st - 25th of Month)
We share a detailed payroll summary with your finance/HR team for review. Any corrections or changes are incorporated, and final approval is obtained before processing.
Step 4: Salary Disbursement (Pay Date)
Upon approval, we generate bank transfer files and facilitate salary credit to employee accounts. Payslips are automatically emailed to each employee.
Step 5: Statutory Filing (1st - 15th of Following Month)
We file all statutory returns including PF ECR, ESI contribution, and Professional Tax. TDS is deposited by the 7th of the following month, and quarterly returns are filed on time.
Step 6: Reports & Reconciliation
Comprehensive MIS reports are shared including payroll register, bank reconciliation, statutory compliance status, and cost-to-company analysis. Monthly reconciliation ensures books are audit-ready.
Experience hassle-free payroll management with IncorpX!
Industries We Serve:
Startups & SMEs
IT & Software Companies
Retail & E-commerce
Manufacturing Units
Healthcare & Pharma
Hospitality & Restaurants
Real Estate & Construction
Logistics & Transportation
Financial Services
Education & Training
Marketing & Advertising
Professional Services
Why Choose IncorpX for HR & Payroll Services?
100% Compliance Guarantee: We ensure zero penalties with timely statutory filings.
On-Time Processing: Guaranteed salary disbursement on your chosen pay date.
Experienced Team: Qualified HR and payroll professionals with 10+ years experience.
Transparent Pricing: No hidden charges. Clear pricing based on employee count.
Dedicated Support: Assigned account manager for personalized service.
Data Security: Robust security measures to protect sensitive payroll data.
FAQs on HR & Payroll Services
Managing payroll and HR compliance can seem complex, especially for growing businesses. We've compiled answers to the most frequently asked questions about HR & Payroll Services to help you understand our offerings and make informed decisions for your business.
Whether you're a startup looking to outsource payroll or an established company seeking to streamline HR operations, these FAQs cover everything from statutory compliance to employee management.
Our payroll processing services include salary calculation, statutory deductions (PF, ESI, TDS, PT), payslip generation, bank file preparation, salary disbursement coordination, and compliance filing. We also handle leave management, reimbursements, and full & final settlements.
PF registration is mandatory for establishments employing 20 or more employees. However, establishments with fewer than 20 employees can voluntarily register. Once registered, all employees earning up to ₹15,000/month must be covered under the EPF scheme.
The current ESI contribution rate is 3.25% by the employer and 0.75% by the employee of gross wages. ESI is applicable to employees earning up to ₹21,000 per month in establishments with 10 or more employees in notified areas.
TDS on salary is calculated based on the employee's estimated annual income, declared investments (under Section 80C, 80D, etc.), and the applicable tax slab (Old or New Regime). The annual tax liability is divided by 12 and deducted monthly. Employers must deposit TDS by the 7th of the following month.
Professional Tax is a state-level tax on income from profession, trade, or employment. It is levied by states including Maharashtra, Karnataka, West Bengal, Andhra Pradesh, Telangana, Gujarat, Tamil Nadu, Kerala, Madhya Pradesh, Odisha, and others. The maximum limit is ₹2,500 per year.
Form 16 is a TDS certificate issued by employers to employees showing the total salary paid and TDS deducted during the financial year. It is essential for filing income tax returns. Employers must issue Form 16 by 15th June of the assessment year.
We manage multi-state payroll by applying state-specific compliance requirements including Professional Tax rates, Labour Welfare Fund, and shop & establishment rules. Our system is configured to handle employees across all Indian states with accurate deductions and filings.
Both PF and ESI contributions must be deposited by the 15th of the following month. For example, April salaries' PF and ESI must be deposited by 15th May. Late payment attracts interest and damages.
Yes, we assist with complete PF and ESI registration including preparation of documents, online application filing, and obtaining registration certificates. We also help with adding new employees to the portal and generating IP numbers.
Full & Final Settlement includes:
Salary for days worked in the last month
Leave encashment for unutilized leave
Gratuity (if applicable after 5 years)
Bonus and incentive arrears
Deduction of notice period shortfall (if any)
Recovery of advances or loans
We implement multiple security measures including encrypted data transmission, access controls, secure cloud storage, and regular backups. Only authorized personnel can access payroll data, and we sign NDAs for complete confidentiality.
Our payroll services are suitable for businesses with 5 or more employees. We have different packages designed for startups, growing SMEs, and larger enterprises based on employee count and service requirements.
Yes, clients can access our online portal to view payroll reports, download payslips, track leave balances, and submit reimbursement claims. The portal provides real-time visibility into payroll status and compliance filings.
CTC (Cost to Company): Total cost incurred by employer including employer PF contribution, gratuity provision, insurance, etc.
Gross Salary: Total earnings before deductions (Basic + Allowances + Bonus)
Net Salary: Take-home pay after deducting PF, ESI, TDS, and other deductions
Statutory bonus is calculated as per the Payment of Bonus Act, 1965. Employees earning up to ₹21,000/month are eligible for minimum 8.33% bonus (calculated on ₹7,000 or minimum wage, whichever is higher). We calculate and process bonus payments before the statutory deadline.
Gratuity is payable when an employee completes 5 years of continuous service with the same employer and leaves due to resignation, retirement, death, or disablement. The formula is: (Last drawn salary × 15 × Years of service) ÷ 26.
Yes, we help design salary structures that optimize tax liability while ensuring compliance. This includes proper allocation of components like HRA, LTA, reimbursements, and flexible benefits based on employee profiles and company policy.
Monthly reports include:
Payroll Register (employee-wise details)
Bank Transfer Summary
PF & ESI Challan Copies
TDS Computation Sheet
Leave Balance Report
Cost-to-Company Summary
The new Wage Code 2019 (expected implementation) mandates that Basic Salary must be at least 50% of total wages. This will increase PF and gratuity contributions but may reduce take-home salary. We stay updated on regulatory changes and help clients adapt their salary structures accordingly.
We can typically onboard new clients within 5-7 working days. The process includes gathering employee data, setting up your account in our system, configuring salary structures, and testing the first payroll run. Faster onboarding is possible with complete documentation.
