Now facilitating end-to-end Pvt Ltd compliance management
Private Limited Company Compliance Services
Stay 100% Compliant with MCA
Expert CA/CS Support
- Starting @
₹2,999
Only
100% Online Process. Zero Penalties. Timely Filings Guaranteed.
Annual Return Filing (MGT-7)
Financial Statements (AOC-4)
Director KYC (DIR-3 KYC)
Board Meeting & AGM Support
Statutory Audit Coordination
Income Tax & GST Filing
Expert Consultation in Minutes
What Sets Us Apart
200+ Qualified CA/CS Team
5000+ Companies Served
Zero Penalty Track Record
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Companies Incorporated
Successfully incorporated across India
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Client Satisfaction
Rated excellent by our customers
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Years of Experience
Serving businesses since 2020
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Expert Consultants
Specialists in company formation
HEAR WHAT OUR CUSTOMERS HAVE TO SAY
India's one of the highest-rated legal tax and compliance guidance platform.
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Siddhu ManojFounder & CEO of Two-LYP Computations Pvt. Ltd.
“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”
Abhishek LohaniDirector at Lohani Learnings
“Company is good and service is also smooth. I used their compliance service and the response was timely with no delay and price are also convenient. They are always available to cater your need.”
Chandan Kr. ChaudharyFounder of Creative Minds
“I am very satisfied with the team of IncorpX for providing the top notch services. Team of IncorpX was giving the update on daily basis was one of the best thing which I experience in Corporate. keep doing it. Thank you!”
Jayavijaya SJFounder of Agro Farms
“Don't think twice.Got my company incorporates here. Tbh very impressed by the quality of service provided by this team. Very organized and friendly team. Had a smooth and peaceful experience. Timely regular updates were provided by the team. Overall a great experience.”
Anoop KrishnanFounder of EIGHTH DAY FORGE
“It's rare to find a service provider who makes the process feel personal - IncorpX absolutely did. From day one, they patiently explained every detail without any jargon, making it easy to understand and stress-free. There was zero chasing, no delays-just efficient, smooth execution all the way through. I felt supported, heard, and confident at every step of registering my company EIGHTH DAY FORGE (OPC) Private Limited. Thanks to Mr. Sriram and his wonderful team.”
Ramesh LankeFounder of EKnal Technologies
“IncorpX made the entire registration process for our company, EKnal Technologies, smooth and stress-free. Their team was professional, efficient, and incredibly supportive from start to finish. Highly recommend them to any founder looking for a reliable partner in their business journey! Special shoutout to Sriram and Aswin-your support, clarity, and responsiveness made the whole process incredibly smooth.”
700+
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WHY CHOOSE US?
Expert Legal Team
Experienced legal experts in company formation and corporate law.
Fast Turnaround
Kickstart your venture with efficient company setup, generally processed within a week.
Dedicated Support
Personal manager by your side, every step of the way and beyond.
Complete Documentation
We handle all paperwork and ensure full legal compliance.
Business Growth Tools
Free business resources to fuel your company's success from day one.
24/7 Customer Service
Round-the-clock assistance for all your concerns.
Keep Your Private Limited Company 100% Compliant
Get complete annual compliance support from expert CAs and CSs - starting at ₹2,999. Stay penalty-free all year round
HERE'S HOW IT WORKS
1. Fill the Form
Simply fill the above form to get started.
2. Call to discuss
Our startup expert will connect with you & complete legalities.
3. Manage Your Pvt Ltd Compliance
Get professional assistance with ROC filings, tax returns, and statutory requirements.
SIMPLE & TRANSPARENT PRICING
MOST POPULAR
Private Limited Company Compliance Package
₹2999 /one-time
Complete within 7 days
7-day turnaround 100% guaranteed
Annual Return Filing (MGT-7)
Financial Statement Filing (AOC-4)
Director KYC (DIR-3 KYC)
Board Meeting Minutes Drafting
AGM Minutes & Resolutions
Statutory Register Maintenance
Income Tax Return (ITR-6)
GST Return Filing Support
TDS Return Filing
Compliance Calendar Management
*Government fees are additional and vary based on company structure
4.9/5 based on 1000+ reviews
Money back guarantee
Secure payment
Top rated service
IncorpX Prime
An all-inclusive solution for startups and expanding enterprises seeking a streamlined, compliant incorporation process.
Key Benefits
Personalised support from dedicated incorporation specialists.
Application prepared and filed within 2 days.
24/7 customer assistance.
Important Notes
We strive to register your preferred business name whenever feasible.
Alternative name suggestions are provided if the preferred name is not approved.
Package includes first-year compliance services: auditor appointment, annual filings, and related obligations.
Private Limited Company Compliance refers to the mandatory legal and regulatory requirements that every Pvt Ltd company must fulfill after incorporation. Governed by the Companies Act, 2013 and regulated by the Ministry of Corporate Affairs (MCA), these compliance requirements ensure that your company maintains its legal status, avoids penalties, and continues to operate smoothly.
Every Private Limited Company in India must file annual returns, conduct board meetings, hold Annual General Meetings (AGM), maintain statutory registers, and file tax returns with the Income Tax Department. Non-compliance can lead to heavy penalties, director disqualification, and even company strike-off by the Registrar of Companies (RoC).
The key compliance requirements for a Private Limited Company include filing Form AOC-4 (financial statements), Form MGT-7 (annual return), Form DIR-3 KYC (director verification), conducting minimum 4 board meetings per year, and holding an AGM within 6 months from the end of the financial year. Additionally, companies must file Income Tax Returns (ITR-6), GST returns, and TDS returns as applicable.
At IncorpX, we provide comprehensive Private Limited Company Compliance Services to ensure your business stays penalty-free and audit-ready. Our team of expert Chartered Accountants (CAs) and Company Secretaries (CSs) handles all your compliance needs - from document preparation to filing - so you can focus on growing your business.
What is Private Limited Company Compliance?
Private Limited Company Compliance encompasses all the statutory, regulatory, and legal requirements that a Pvt Ltd company must adhere to after incorporation. These are not one-time formalities but ongoing obligations that must be fulfilled annually, quarterly, or as triggered by specific corporate events.
The Companies Act, 2013 mandates that every Private Limited Company maintain proper books of accounts, file annual financial statements and returns with the Registrar of Companies (RoC), conduct regular board and general meetings, and ensure that director information is always up to date. The Income Tax Act and GST laws further add tax compliance requirements.
Compliance is not optional - it's a legal necessity. Even if your company has no business activity (dormant company), you must still file NIL returns to maintain your active status. Failure to comply attracts penalties ranging from ₹100 per day for late ROC filings to ₹5,000+ for missed Director KYC, and directors can be disqualified for continued non-compliance.
Key Compliance Categories for Pvt Ltd Companies:
Secretarial Compliance:
Annual ROC filings (AOC-4, MGT-7), board resolutions, statutory registers, and director KYC.
Meeting Compliance:
Minimum 4 board meetings per year, AGM within 6 months of FY end, and proper minute documentation.
Tax Compliance:
Income tax returns (ITR-6), advance tax, GST returns, TDS/TCS filings, and tax audit if applicable.
Event-Based Compliance:
Filings for changes in directors, registered office, share capital, or company structure.
Did You Know?
Over 2 lakh directors have been disqualified by MCA for non-compliance with annual filing requirements. Disqualified directors cannot be appointed in any company for 5 years. Additionally, companies that fail to file returns for 2 consecutive years can be struck off from the register.
Types of Compliance for Private Limited Companies:
Private Limited Company compliance can be categorized based on frequency and nature of obligations.
Understanding these categories helps in planning and ensures no deadline is missed.
Annual Compliance:
These are mandatory yearly filings including Form AOC-4 (financial statements), Form MGT-7 (annual return),
Director KYC (DIR-3 KYC), Income Tax Return (ITR-6), and conducting the Annual General Meeting (AGM).
Quarterly Compliance:
These include holding minimum board meetings (at least 4 per year with max 120-day gap),
filing quarterly TDS returns (Form 24Q, 26Q), and GST returns (GSTR-1, GSTR-3B) if applicable.
Event-Based Compliance:
Triggered by specific corporate events like change in directors (DIR-12), change in registered office (INC-22),
allotment of shares (PAS-3), increase in authorized capital (SH-7), or creation of charge (CHG-1).
One-Time Compliance:
Filings required only once or upon specific triggers, such as Commencement of Business (INC-20A within 180 days),
appointment of first auditor (within 30 days), and DPIIT registration for startups.
A robust compliance management system covers all these categories, ensuring your Private Limited Company
remains penalty-free and in good standing with regulatory authorities.
What Are the Key Features of Our Pvt Ltd Compliance Services?
Our Private Limited Company Compliance Services are designed to provide complete peace of mind. Here are the standout features that make IncorpX the preferred compliance partner for thousands of Pvt Ltd companies:
1. Compliance Calendar
Personalized compliance calendar with automated reminders for all due dates - AOC-4, MGT-7, DIR-3 KYC, ITR, and more.
2. Dedicated CA/CS Team
Assigned qualified professionals who understand your business and handle all compliance requirements proactively.
3. End-to-End Filing
Complete handling from document collection to MCA portal filing. You just share information; we do the rest.
4. Penalty Protection
Proactive compliance management ensures you avoid late filing penalties and director disqualification risks.
5. Real-Time Tracking
Track all filings, pending tasks, and compliance status through our secure online dashboard anytime.
6. Audit-Ready Records
Properly maintained statutory registers and books of accounts ready for statutory and tax audits.
7. Notice Handling
Expert support for responding to MCA, Income Tax, or GST notices and queries promptly and accurately.
8. Transparent Pricing
All-inclusive packages with no hidden charges. Clear pricing structure for all compliance services.
9. Pan-India Service
100% online process. We serve Pvt Ltd companies across all states and cities in India remotely.
10. Meeting Documentation
Complete drafting of board meeting minutes, AGM resolutions, and all required statutory documents.
Benefits of Professional Pvt Ltd Compliance Services:
Why should Private Limited Companies invest in professional compliance services? It's about risk mitigation, legal protection, and operational efficiency. Here are the compelling benefits:
Avoid Heavy Penalties
Timely filings prevent late fees that can range from ₹100/day to ₹10 lakhs depending on the compliance and delay period.
Director Protection
Proper compliance prevents director disqualification under Section 164(2), which can bar individuals from directorship for 5 years.
Maintain Active Status
Regular filings keep your company's active status on MCA, essential for bank loans, tenders, and business partnerships.
Save Time & Effort
Outsourcing compliance frees up your time to focus on core business while experts handle regulatory requirements.
Cost Effective
Professional services cost less than hiring a full-time CS, with better expertise, accountability, and coverage.
Investor Confidence
Clean compliance records build trust with investors, banks, and potential partners during due diligence.
Join thousands of compliant Pvt Ltd companies with IncorpX!
Detailed Compliance Requirements for Private Limited Companies:
Here's a comprehensive breakdown of all compliance requirements for Private Limited Companies categorized by type and frequency. Understanding these helps in planning your compliance calendar effectively.
Compliance Category
Specific Requirement
Form/Document
Due Date
Penalty for Non-Compliance
Annual ROC Filing
Financial Statements
Form AOC-4
Within 30 days of AGM
₹100/day (max ₹10 lakhs)
Annual ROC Filing
Annual Return
Form MGT-7
Within 60 days of AGM
₹100/day (max ₹10 lakhs)
Director Compliance
Director KYC Verification
Form DIR-3 KYC
September 30 every year
₹5,000 + DIN deactivation
Meeting Compliance
Board Meetings
Minutes & Resolutions
Min 4/year, max 120-day gap
₹25,000 per meeting missed
Meeting Compliance
Annual General Meeting
AGM Notice & Minutes
By September 30
₹1 lakh on company + ₹5,000 on officers
Statutory Audit
Financial Audit by CA
Audit Report
Before AGM
Penalties under Companies Act
Tax Compliance
Income Tax Return
ITR-6
October 31 (if audit applicable)
₹5,000-₹10,000 + interest
Tax Compliance
TDS Returns
Form 24Q, 26Q
Quarterly
₹200/day late fee + interest
GST Compliance
GST Returns
GSTR-1, GSTR-3B
Monthly/Quarterly
₹50-₹200/day
GST Compliance
Annual GST Return
GSTR-9
December 31
₹200/day (max 0.25% of turnover)
One-Time Compliance
Commencement of Business
Form INC-20A
Within 180 days of incorporation
₹50,000 + ₹1,000/day
One-Time Compliance
First Auditor Appointment
Board Resolution
Within 30 days of incorporation
Penalties under Section 139
Pros and Cons of Outsourcing Pvt Ltd Compliance:
Explore the advantages and considerations of outsourcing compliance services for your Private Limited Company. This helps business owners make informed decisions about managing their regulatory obligations.
Aspect
Advantages
Considerations
Expertise
Access to qualified CAs and CSs with specialized knowledge of Pvt Ltd compliance requirements.
Quality varies by provider; choose firms with proven track record and MCA-certified professionals.
Cost
More affordable than hiring a full-time Company Secretary. Pay only for services needed.
Additional fees may apply for event-based filings beyond the standard annual package.
Time Savings
Focus on business growth while experts handle compliance. No need to track complex due dates.
Initial time investment needed to share company documents and establish processes.
Accuracy
Professional preparation reduces errors and MCA rejections. Expert review ensures correct filings.
Accuracy depends on information provided. Incomplete data can lead to filing issues.
Updates
Professionals stay current with MCA notifications, new forms, and revised compliance requirements.
You must inform providers about business changes affecting compliance requirements.
Risk Mitigation
Proactive approach prevents penalties, director disqualification, and company strike-off risks.
Ultimate legal responsibility remains with the company directors.
Documentation
Systematic record-keeping of all filings, minutes, and registers for audit trails.
Ensure documents are accessible and transferable if changing service providers.
Scalability
Services scale with company growth. Easy to add subsidiaries or additional compliance needs.
Costs increase as compliance complexity grows with business expansion.
Documents Required for Pvt Ltd Annual Compliance:
Certificate of Incorporation (CoI)
Company PAN Card
Memorandum & Articles of Association
Director PAN & Aadhaar Cards
Digital Signature Certificates (DSC)
Bank Statements for the Financial Year
Previous Year's Financial Statements
GST Returns & Challans (if applicable)
Complete Document Checklist for Pvt Ltd Compliance:
To ensure smooth and timely compliance, organize all documents systematically. Here is the comprehensive document checklist for various Pvt Ltd compliance requirements:
Category
Document Type
Purpose
Required For
Company Documents
Certificate of Incorporation
Proof of company registration and CIN
All MCA filings
MoA and AoA
Company constitution documents
Event-based filings, audits
Company PAN & TAN
Tax identification
All tax filings
Director Documents
Director PAN Card
Director identification
DIR-3 KYC, ITR filing
Director Aadhaar Card
Address verification
DIR-3 KYC
Digital Signature Certificate (DSC)
Electronic signing of forms
All MCA and IT filings
Financial Documents
Bank Statements
Transaction records
Bookkeeping, audit, AOC-4
Sales & Purchase Invoices
Revenue and expense records
GST returns, statutory audit
Previous Year Audited Financials
Continuity and reference
AOC-4, ITR-6
Statutory Registers
Register of Members
Shareholder details
MGT-7, audit
Register of Directors
Director particulars
MGT-7, DIR-12
How Our Pvt Ltd Compliance Process Works:
Our streamlined compliance process ensures every filing is done accurately and on time. At IncorpX, we make Private Limited Company compliance simple and stress-free. Here's how it works:
Step 1: Onboarding & Assessment
We collect your company details, review past filings, and assess the current compliance status. This includes identifying any pending compliances and understanding your business structure.
Step 2: Compliance Calendar Setup
We create a customized compliance calendar for your Pvt Ltd company with all due dates for annual filings (AOC-4, MGT-7, DIR-3 KYC), meetings, and tax returns. Automated reminders keep you informed.
Step 3: Document Collection
Our team requests necessary documents well before due dates. We provide clear checklists and templates to make document submission easy and organized.
Step 4: Preparation & Drafting
Our CA/CS professionals prepare the required forms, financial statements, board resolutions, and meeting minutes. Every document undergoes quality review.
Step 5: Filing & Submission
Forms are filed on MCA, Income Tax, and GST portals using your authorized DSC. We track submissions and ensure successful acknowledgment from authorities.
Step 6: Confirmation & Records
You receive filing confirmations, challan receipts, and acknowledgments. All records are maintained digitally for future reference, audits, and due diligence.
Stay penalty-free with IncorpX compliance services!
Annual Compliance Calendar for Private Limited Companies:
Here's a comprehensive annual compliance calendar for Private Limited Companies. Following this calendar ensures your company remains compliant and penalty-free throughout the year:
Month/Quarter
Compliance
Form/Action
Due Date
April
Board Meeting (Q1)
Minutes & Resolutions
Within 120 days of last meeting
April 30
TDS Return (Q4)
Form 24Q, 26Q
April 30
May 31
TDS Certificate Issuance
Form 16/16A
May 31
July 31
TDS Return (Q1)
Form 24Q, 26Q
July 31
September 30
Director KYC
Form DIR-3 KYC
September 30
September 30
Annual General Meeting
AGM Notice & Minutes
September 30 (within 6 months of FY end)
October (within 30 days of AGM)
Financial Statements
Form AOC-4
Within 30 days of AGM
October 31
Income Tax Return
ITR-6
October 31 (if audit applicable)
October 31
TDS Return (Q2)
Form 24Q, 26Q
October 31
November (within 60 days of AGM)
Annual Return
Form MGT-7
Within 60 days of AGM
December 31
GST Annual Return
GSTR-9
December 31
January 31
TDS Return (Q3)
Form 24Q, 26Q
January 31
Quarterly
Board Meetings
Minutes & Resolutions
Min 4/year, max 120-day gap
Monthly/Quarterly
GST Returns
GSTR-1, GSTR-3B
11th/20th of following month
Why Choose IncorpX for Pvt Ltd Compliance?
100% Online Process: Manage all compliance from anywhere in India.
Transparent Pricing: All-inclusive packages starting at ₹2,999.
Timely Filings: Zero late filing record across 5000+ Pvt Ltd clients.
Expert Support: Dedicated CA/CS professionals for your company.
Complete Coverage: ROC, IT, GST, TDS - all filings under one roof.
Penalty Protection: Proactive approach prevents penalties and notices.
FAQs on Private Limited Company Compliance
Managing Private Limited Company compliance can seem complex, but with the right guidance, it becomes manageable. We've compiled answers to the most frequently asked questions to help Pvt Ltd company owners understand their obligations and stay penalty-free.
These FAQs cover everything from annual ROC filings to tax compliance, helping you make informed decisions about your company's regulatory requirements.
Annual compliance for a Pvt Ltd Company includes filing Form AOC-4 (financial statements), Form MGT-7 (annual return), DIR-3 KYC for all directors, conducting minimum 4 board meetings and 1 AGM, appointing a statutory auditor, and filing Income Tax Return (ITR-6).
Form AOC-4 (financial statements) must be filed within 30 days from the date of the Annual General Meeting (AGM). Since AGM must be held by September 30, AOC-4 is typically due by October 30.
Form MGT-7 (annual return) must be filed within 60 days from the date of AGM. If AGM is held on September 30, MGT-7 is due by November 29.
Missing deadlines attracts penalties:
AOC-4/MGT-7: ₹100/day penalty (maximum ₹10 lakhs)
DIR-3 KYC: ₹5,000 late fee + DIN deactivation
ITR-6: ₹5,000-₹10,000 late fee + interest
Continued non-compliance can lead to director disqualification and company strike-off
Yes, DIR-3 KYC is mandatory for all directors holding a Director Identification Number (DIN). It must be filed by September 30 every year. Failure to file results in ₹5,000 late fee and DIN deactivation.
A Private Limited Company must hold a minimum of 4 board meetings per financial year. The gap between two consecutive meetings should not exceed 120 days. At least one meeting per quarter is recommended.
The Annual General Meeting must be held within 6 months from the end of the financial year, i.e., by September 30. The first AGM can be held within 9 months from the close of the first financial year.
Yes, statutory audit is mandatory for all Private Limited Companies irrespective of their turnover. A practicing Chartered Accountant must audit the financial statements and sign the audit report before AGM.
Failure to hold the required board meetings can attract a penalty of up to ₹25,000 for each meeting not held. Directors may also face personal penalties for non-compliance.
Yes, even dormant or non-operating Private Limited Companies must file annual returns (AOC-4 and MGT-7) with NIL figures. Non-filing leads to penalties and eventual strike-off by MCA.
Form INC-20A is the Declaration of Commencement of Business. It must be filed within 180 days of incorporation after depositing the subscribed share capital in the company's bank account. Without this, the company cannot commence business operations.
Yes, directors can be disqualified under Section 164(2) of the Companies Act if the company fails to file financial statements or annual returns for 3 consecutive years. Disqualified directors cannot hold directorship in any company for 5 years.
GST-registered Pvt Ltd Companies must file:
GSTR-1: Outward supplies (Monthly by 11th or Quarterly)
GSTR-3B: Summary return with tax payment (Monthly by 20th)
Private Limited Companies must file ITR-6 by October 31 of the assessment year (if audit is applicable, which is mandatory for all companies). For FY 2023-24, the due date is October 31, 2024.
Pvt Ltd Companies must maintain:
Register of Members (shareholders)
Register of Directors and KMP
Register of Charges
Register of Contracts and Arrangements
Minutes Books (Board and General Meetings)
The cost varies based on company size and complexity. At IncorpX, basic annual compliance packages for Pvt Ltd Companies start from ₹2,999, covering ROC filings, director KYC, and meeting compliance support.
Companies must preserve records as follows:
Books of accounts: 8 years from the relevant financial year
Board meeting minutes: Permanently
Statutory registers: Permanently
Tax records: 7 years from end of assessment year
Late filing of TDS returns attracts:
Late filing fee: ₹200 per day until filing (maximum: TDS amount)
Interest: 1% per month on TDS amount from due date
Penalty: ₹10,000 to ₹1 lakh for failure to file
Yes, MCA can strike off companies that have not filed annual returns for 2 consecutive years or have not been carrying on any business for 2 years. Strike-off results in the company losing its legal status.
IncorpX provides comprehensive Pvt Ltd compliance support including:
