What are the compliance requirements after a company is registered?

After registering a company in India, compliance requirements include: Appointment of a Statutory Auditor within 30 days, Filing of Annual Returns (Form MGT-7), Filing Financial Statements (Form AOC-4), Conducting at least four Board Meetings annually, Income Tax Filing (ITR-6), Maintenance of Books of Accounts, and GST Filing if applicable.

Can a foreign national or NRI be a director in an Indian company?

Yes, foreign nationals and NRIs can be directors of an Indian company if: The company has at least one resident director who has lived in India for at least 182 days in the previous calendar year, they obtain a Director Identification Number (DIN) and a Digital Signature Certificate (DSC), and they provide required documents including a passport, proof of address, and a consent declaration.

How can I conduct a company name search online?

To conduct a company name search: Visit the MCA Name Availability Tool on the MCA website, enter your proposed company name in the search bar, review similar names displayed, and ensure compliance with Companies Act 2013 naming guidelines. You can also check the trademark database to ensure the name is not trademarked by another entity.

What is the difference between authorized capital and paid-up capital?

Authorized Capital is the maximum amount of share capital a company is permitted to issue as per its Memorandum of Association (MOA). Paid-Up Capital is the actual amount received by the company from shareholders for the shares issued. For example, if authorized capital is ₹10,00,000, shares cannot exceed this value. If paid-up capital is ₹5,00,000, shareholders have contributed that amount.

How much does it cost to register a company in India?

The cost depends on the type of company. Government Fees include Name Reservation (₹1,000) and SPICe+ Form Filing (₹2,000 for authorized capital up to ₹10 lakh). Professional Fees range from ₹5,000-₹20,000. Additional Costs include Digital Signature Certificate (DSC) at ₹500-₹2,000 per director. PAN and TAN are included in SPICe+ filing.

How do I open a current bank account for my company?

To open a current bank account, submit the Certificate of Incorporation, PAN, Memorandum and Articles of Association, Board Resolution authorizing account opening, and KYC documents of directors to the chosen bank.

Does a private limited company have perpetual existence?

Yes, a private limited company has perpetual existence, meaning it continues to exist regardless of changes in ownership or the death of its members.

What are articles of association and memorandum of association?

The Memorandum of Association (MOA) defines a company's objectives, scope, and relationship with external parties. The Articles of Association (AOA) outline the rules and regulations for the company's internal management and governance.

What are the penalties for non-compliance with annual filings?

Penalties include a late filing fee of ₹100 per day per form, disqualification of directors for up to 5 years, fines ranging from ₹50,000 to ₹5,00,000, and in severe cases the company may be struck off the MCA register.

What are the corporate tax rates for companies in India?

Domestic companies are taxed at 30%, or 25% if turnover is up to ₹400 crore, with a concessional rate of 22% (25.17% effective) for companies not claiming exemptions and 15% (17.16% effective) for new manufacturing companies. Foreign companies are taxed at 40%.

Is GST registration mandatory during company registration?

GST registration is not mandatory during company registration. However, it is required if the company's turnover exceeds ₹40 lakh for goods or ₹20 lakh for services. It is also mandatory for companies involved in inter-state supply or e-commerce activities.

What is the minimum and maximum number of shareholders allowed?

A private limited company requires a minimum of 2 shareholders and allows a maximum of 200. A public limited company requires a minimum of 7 shareholders, with no limit on the maximum number.

Can I register a company using a virtual office address?

Yes, you can register a company using a virtual office address, provided it is a legally valid address and you have the necessary documentation, such as a rental agreement and utility bills, to verify its authenticity.

How many days does it take to register a company?

Company registration in India usually takes about 7-10 working days if all documents are in order. Using the SPICe+ form can speed up the process since it combines multiple services like PAN, TAN, and GST registration.

Who governs and controls private limited companies in India?

Private limited companies in India are governed by the Companies Act, 2013, regulated by the Ministry of Corporate Affairs (MCA), with day-to-day operations managed by the Board of Directors. Shareholders have the power to appoint or remove directors through voting.

What documents are required for company registration in India?

Required documents include PAN cards for directors and shareholders, passport for foreign nationals, Aadhaar or Voter ID for identity proof, bank statements or utility bills for address proof, MOA and AOA, and proof of office address and rent agreement.

What are the benefits of registering a private limited company?

Benefits include limited liability, separate legal entity, ease in fundraising, tax advantages, and a more professional image with clients and partners. It is ideal for startups and SMEs.

What is the process for registering a company in India?

The process includes: 1) Obtain Digital Signature Certificate (DSC) for proposed directors, 2) Obtain Director Identification Number (DIN), 3) Reserve company name through MCA portal, 4) Prepare and file SPICe+ form with required documents, 5) Pay government fees, and 6) Receive Certificate of Incorporation upon approval.

Can I convert my sole proprietorship or partnership into a private limited company?

Yes, you can convert a sole proprietorship or partnership into a private limited company by following the conversion process outlined by the MCA, which includes obtaining DIN for directors, reserving a new company name, and filing the necessary forms along with the required documents.

What are the ongoing compliance requirements after company registration?

Ongoing compliance includes: 1) Annual General Meeting (AGM) within 6 months of financial year-end, 2) Filing of Annual Returns (Form MGT-7) and Financial Statements (Form AOC-4), 3) Income Tax Return filing (ITR-6), 4) GST returns if applicable, 5) Maintaining statutory registers and records, and 6) Complying with labor laws and other applicable regulations.

How can I check the status of my company registration application?

You can check the status of your company registration application by visiting the MCA website, navigating to the 'MCA Services' section, and using the 'Track Application Status' feature by entering your application number or CIN.

What are the common reasons for company registration rejection?

Common reasons for rejection include: 1) Name similarity with existing companies, 2) Incomplete or incorrect documentation, 3) Non-compliance with naming guidelines, 4) Invalid DSC or DIN, and 5) Issues with the proposed registered office address.

Can I register a company without a physical office address?

No, a physical office address is required for company registration in India. However, you can use a virtual office address as long as it is a legally valid address and you have the necessary documentation to verify it.

What is the difference between a private limited company and a public limited company?

A private limited company has restrictions on share transfers and a maximum of 200 shareholders, while a public limited company can offer shares to the public and has no limit on shareholders. Public companies are also subject to more stringent regulatory requirements.

How do I choose a unique name for my company?

To choose a unique name, ensure it is not identical or similar to existing companies by using the MCA Name Availability Tool. Follow naming guidelines such as avoiding offensive words, ensuring it ends with 'Private Limited' for private companies, and considering trademark availability.

What are the tax implications of registering a company in India?

Tax implications include corporate tax rates (30% or concessional rates), Goods and Services Tax (GST) if applicable, Dividend Distribution Tax (DDT) on dividends paid to shareholders, and compliance with transfer pricing regulations for international transactions.

Can I register a one-person company (OPC) instead of a private limited company?

Yes, you can register an OPC if you are an individual entrepreneur who wants to start a business without partners. An OPC allows for single ownership while providing limited liability protection.

What is the role of directors in a private limited company?

Directors are responsible for managing the company's affairs, making strategic decisions, ensuring compliance with legal requirements, and acting in the best interest of the company and its shareholders.

How do I file annual returns and financial statements after registering my company?

Annual returns and financial statements can be filed through the MCA portal using Form MGT-7 for annual returns and Form AOC-4 for financial statements. Ensure you have all necessary information and documents ready before filing.

What are the advantages of registering a company in India?

Advantages include limited liability protection, separate legal entity status, easier access to funding and investment, tax benefits, enhanced credibility with customers and partners, and perpetual succession.

How can I get a Digital Signature Certificate (DSC) for company registration?

You can obtain a DSC from government-approved certifying authorities in India. The process typically involves submitting an application form along with identity and address proof documents, and paying the required fee.

What is the significance of a Director Identification Number (DIN) in company registration?

A DIN is a unique identification number assigned to individuals who wish to become directors of a company. It is mandatory for all directors and is used to track their involvement in various companies.

Can I register a company in India if I am a foreign national?

Yes, foreign nationals can register a company in India as long as they meet the requirements, such as having at least one resident director and obtaining the necessary documentation like DIN and DSC.

What are the steps involved in registering a private limited company?

Steps include: 1) Obtain DSC for proposed directors, 2) Obtain DIN, 3) Reserve company name, 4) Prepare MOA and AOA, 5) File SPICe+ form with required documents, 6) Pay government fees, and 7) Receive Certificate of Incorporation.

How do I ensure compliance with the Companies Act after registering my company?

Ensure compliance by conducting regular board meetings, maintaining statutory registers, filing annual returns and financial statements on time, adhering to tax regulations, and keeping up-to-date with any changes in laws that may affect your business.

What are the common challenges faced during company registration?

Common challenges include name approval issues, document verification delays, technical glitches on the MCA portal, understanding complex legal requirements, and ensuring all compliance criteria are met.

Can I register a company online without visiting any government office?

Yes, you can register a company online through the MCA portal using the SPICe+ form which allows for digital submission of all required documents and payment of fees without needing to visit any government office.

What is the importance of a registered office address for company registration?

A registered office address is important because it is the official address of the company where all communications and notices from the government and other entities are sent. It must be a physical address in India and cannot be a P.O. Box.

What are the benefits of using a virtual office address for company registration?

Using a virtual office address can provide benefits such as cost savings on physical office space, flexibility in location, and access to professional services like mail handling and call forwarding. However, it is important to ensure that the virtual office address is legally valid and meets the requirements for company registration.

What is the process for reserving a company name?

To reserve a company name, you need to use the MCA Name Availability Tool on the MCA website. Enter your proposed company name and check for availability. If the name is available and complies with naming guidelines, you can proceed to reserve it by filing the necessary form and paying the required fee.

How do I prepare the Memorandum of Association (MOA) and Articles of Association (AOA)?

The MOA should include the company's name, registered office address, objectives, liability of members, share capital details, and subscriber information. The AOA should outline the rules for internal management, including share transfer procedures, meeting protocols, and director responsibilities. You can use templates or seek professional help to ensure they meet legal requirements.

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“Incorporating my Startup with IncorpX was an incredibly smooth and hassle-free experience. The team was highly professional, guiding us every step of the way with clear communication and prompt support. The registration process was fast, and every detail was handled with precision and accuracy. Highly recommend IncorpX for anyone starting a business.”

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First-year compliance bundle included: auditor setup, ROC filings, and annual returns.

Overview Types of Change Key Features Documents Required Process Penalties FAQs

CHANGE OF REGISTERED OFFICE ADDRESS - AN OVERVIEW

Registered Office Address is the official address of a company registered with the Registrar of Companies (ROC). All statutory communications, notices, and legal documents from government authorities are sent to this address. Changing the registered office is a common corporate event when a company relocates its operations.

The process and compliance requirements for changing registered office vary depending on the nature of the change - whether it's within the same city, to a different city within the same state, or to a different state entirely. Each type of change has different filing requirements under the Companies Act, 2013.

For changes within the same city or to a different city within the same state and same ROC jurisdiction, Form INC-22 is filed. For changes to a different city under a different ROC jurisdiction (but same state), Form INC-23 is required along with regional director approval. Inter-state changes are the most complex, requiring Tribunal approval.

At IncorpX, we handle all types of registered office changes - from simple within-city changes to complex inter-state relocations. Our expert team ensures proper documentation, timely filing, and complete MCA compliance.

Types of Registered Office Changes:

The requirements and procedures vary based on where you're moving the registered office:

Type of Change	Form Required	Resolution Needed	Approval Required	Filing Deadline
Within Same City (Same ROC)	INC-22	Board Resolution	No external approval	15 days
Different City (Same State, Same ROC)	INC-22	Special Resolution	No external approval	30 days
Different City (Same State, Different ROC)	INC-23	Special Resolution	Regional Director	30 days
Different State (Inter-State)	INC-23 + MGT-14	Special Resolution + MoA Amendment	Central Government/NCLT	30 days + Tribunal timeline

How to Identify ROC Jurisdiction?

Each state has one or more ROC offices. For example, Maharashtra has ROC Mumbai (for Mumbai, Thane, Raigad) and ROC Pune (for rest of Maharashtra). Moving from Mumbai to Pune would be a change from one ROC jurisdiction to another, requiring INC-23.

Key Features of Registered Office Change in Hosur:

Understanding the key aspects of registered office change ensures smooth compliance:

1. Strict Timelines

INC-22 must be filed within 15-30 days depending on the type of change. Late filing attracts penalties.

2. Address Proof Mandatory

Valid proof of the new address (utility bill not older than 2 months) is required along with owner's NOC.

3. Resolution Requirements

Simple changes need Board Resolution. Inter-city and inter-state changes require Special Resolution by shareholders.

4. RD/NCLT Approval

Changes to different ROC jurisdiction or different state require approval from Regional Director or NCLT.

5. State-specific Compliance

Inter-state changes may require additional compliances like PT registration transfer, GST amendment, etc.

6. Master Data Update

Upon approval, MCA updates the company's master data with the new registered office address.

Documents Required for Registered Office Change in Hosur:

The following documents are required for changing the registered office address:

Document Type	For Owned Property	For Rented Property
Address Proof	Electricity/Gas/Telephone Bill (not older than 2 months)	Electricity/Gas/Telephone Bill (not older than 2 months)
Ownership/Rental Document	Sale Deed / Ownership Deed	Rent Agreement
NOC	Not required (self-owned)	NOC from landlord/owner
Board Resolution	Required for all types of changes
Special Resolution	Required for inter-city / inter-state changes
DSC	DSC of one director and CS (if applicable)

Additional Documents for Inter-State Change:

Amended Memorandum of Association (MoA)

Publication of notice in newspapers (one English, one vernacular)

Notice to creditors and debenture holders

No objection from creditors or proof of payment

Step-by-Step Process for Registered Office Change in Hosur:

For Within City Change (Same ROC):

Step 1: Board Meeting

Convene a board meeting and pass a resolution approving the change of registered office address within the same city.

Step 2: Collect Address Proof

Obtain recent utility bill (not older than 2 months) and NOC from the landlord (if rented property).

Step 3: File INC-22

Prepare and file Form INC-22 on MCA portal within 15 days of the board resolution with all attachments.

Step 4: Get Confirmation

Upon approval, MCA updates the master data. Update the address on letterheads, GST certificate, and other documents.

For Inter-City/Inter-ROC Change:

Step 1: Board Meeting

Board passes resolution to convene EGM for changing registered office to a different city/ROC jurisdiction.

Step 2: Conduct EGM

Hold EGM and pass Special Resolution for changing the registered office address.

Step 3: File INC-23 (For Different ROC)

File Form INC-23 with Regional Director for approval of the change to different ROC jurisdiction.

Step 4: Obtain RD Approval

Regional Director reviews the application and grants confirmation order (typically 4-6 weeks).

Step 5: File INC-22

After RD approval, file Form INC-22 with new ROC along with RD order within 30 days.

Change your registered office with proper MCA compliance!

Penalties for Late Filing in Hosur:

Timely filing is essential to avoid penalties and ensure the address change is legally recognized:

Form	Deadline	Normal Fee	Penalty for Delay
INC-22 (Within City)	15 days	₹200-₹500	₹100 per day of delay
INC-22 (Inter-City, Same ROC)	30 days	₹200-₹500	₹100 per day of delay
INC-23 (Different ROC)	30 days	₹2,000	₹100 per day of delay

Important Warning

If the company operates from a new address without updating MCA records, official communications will still go to the old address. This may result in missed notices, non-compliance, and potential legal issues. Always update the registered office promptly.

Why Choose IncorpX for Registered Office Change in Hosur?

Expert Team: Qualified CS/CA professionals with extensive MCA filing experience.

Quick Turnaround: Most filings completed within 3-5 working days.

Transparent Pricing: Clear fees with no hidden charges.

Complete Documentation: We draft all resolutions and forms for you.

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Zero Rejection: Quality review ensures accurate, rejection-free filings.

FAQs on Registered Office Change

Changing registered office is a common corporate event. Here are answers to frequently asked questions about registered office address change:

Form INC-22 is filed with MCA to intimate change in registered office address within the same city or to a different city within the same ROC jurisdiction. It's also used to file the initial registered office address after incorporation.

Form INC-23 is required when shifting the registered office to a different city that falls under a different ROC jurisdiction (even if within the same state) or to a different state altogether.

Yes, a residential address can be used as the registered office of a company. However, you must have proper address proof (utility bill) and owner's NOC if the property is not owned by you.

For within-city changes, INC-22 must be filed within 15 days of the board resolution. For inter-city changes within the same state, it's 30 days from the date of resolution.

Yes, if the new premises is rented or leased, a No Objection Certificate (NOC) from the landlord/owner is mandatory. For self-owned property, ownership proof is required instead of NOC.

Inter-state change is the most complex type requiring Special Resolution, MoA amendment, newspaper publication, creditor notice, and NCLT approval. The process can take 3-6 months.

Yes, after MCA filing is complete, you must update the address in GST registration within 15 days. For inter-state change, a new GST registration may be required in the new state.

When shifting to a different ROC jurisdiction within the same state, Regional Director (RD) approval is required. The RD reviews the application to ensure no objection from creditors and stakeholders.

Within city change: 3-5 working days. Inter-city (same ROC): 5-7 days. Different ROC: 4-6 weeks (includes RD approval). Inter-state: 3-6 months.

Acceptable address proofs include electricity bill, gas bill, telephone bill, or water bill. The document must not be older than 2 months and should clearly show the complete address.

Yes, virtual office addresses can be used as registered office if the service provider gives you a rent agreement, NOC, and utility bills in that address for verification.

If the address is not updated with MCA, all official communications will go to the old address. This may result in missed notices, non-compliance, show-cause notices, and penalties.

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I'd been planning to register my Private Limited Company for months but didn't know where to start - until I found IncorpX. The team guided me step by step, explained everything clearly, and completed the registration smoothly within the promised timeline. Their pricing was transparent with no hidden charges. Highly recommend IncorpX to anyone starting a business!

2025-10-07

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Change Registered Office Address in Hosur

Shift Your Company's Registered Office with Expert Support - Starting @ ₹2,999 Only

Expert Consultation in Minutes

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Need to Change Your Company's Registered Office in Hosur?

HERE'S HOW IT WORKS

1. Fill the Form

2. Call to discuss

3. Change Registered Office Address

SIMPLE & TRANSPARENT PRICING

Registered Office Change Package in Hosur

IncorpX Prime

Key Benefits

Important Notes

CHANGE OF REGISTERED OFFICE ADDRESS - AN OVERVIEW

Types of Registered Office Changes:

How to Identify ROC Jurisdiction?

Key Features of Registered Office Change in Hosur:

Documents Required for Registered Office Change in Hosur:

Step-by-Step Process for Registered Office Change in Hosur:

For Within City Change (Same ROC):

Step 1: Board Meeting

Step 2: Collect Address Proof

Step 3: File INC-22

Step 4: Get Confirmation

For Inter-City/Inter-ROC Change:

Step 1: Board Meeting

Step 2: Conduct EGM

Step 3: File INC-23 (For Different ROC)

Step 4: Obtain RD Approval

Step 5: File INC-22

Penalties for Late Filing in Hosur:

Important Warning

Why Choose IncorpX for Registered Office Change in Hosur?

FAQs on Registered Office Change

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